Administrative Assistant I

Continental Tide Defense Systems, Inc. (Continental Tide) is a premier provider of engineering and industrial services, proudly supporting the U.S. Navy, U.S. Coast Guard, Military Sealift Command, and other Department of Defense (DoD) organizations. We are committed to fostering a collaborative culture where every employee’s voice is valued, and opportunities for growth and development abound.

At Continental Tide, you’ll thrive in a fast-paced, dynamic environment that encourages innovation, skill-building, and the pursuit of excellence. Join our team of dedicated experts who are passionate about delivering cutting-edge solutions to support our nation’s fleet. We look forward to welcoming you aboard!

Job Description:

Job Overview:

We are seeking a detail-oriented and organized Administrative Assistant to join our team for approximately 4-5 months. The ideal candidate will play a vital role in managing various administrative tasks that are essential to the smooth operation of our office. The responsibilities of the position include mail management, attendance tracking, apparel coordination, handling phone inquiries, and maintaining important reports. The successful candidate will be highly organized, possess strong communication skills, and be able to work efficiently in a fast-paced environment.

Key Responsibilities:

Mail

• Assist in managing incoming and outgoing mail.
• Sort and distribute correspondence to the appropriate recipients in a timely manner.

Print Drawings:

• Responsible for printing and distributing drawings as required by the team.
• Ensure all drawings are printed accurately and are ready for distribution.

Attendance Cards:

• Maintain and track attendance cards.
• Assist with the distribution and collection of attendance records.

Apparel:

• Manage apparel orders and distribution for staff members.
• Ensure proper inventory and timely delivery of apparel items.

Phone Duties:

• Answer and direct phone calls to the appropriate department or individual.
• Handle general inquiries and provide excellent customer service over the phone.

Muster Report:

• Prepare and update muster reports regularly.
• Ensure the accuracy of muster data and assist in tracking attendance for safety protocols.

Required Qualifications:

• High School Diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle multiple tasks simultaneously.
• Proficient in basic office software (Word, Excel, etc.).

Preferred Qualifications:

• Previous office experience or similar roles.
• Familiarity with printing equipment and mail handling.

Experience and Skills:

Preferred Qualifications:

• Previous office experience or similar roles.
• Familiarity with printing equipment and mail handling.

Job Benefits:

Continental Tide offers an empowering professional environment in a culture that emphasizes teamwork, shared responsibility for company and client success, and personal growth. We offer competitive wages in salaried and hourly positions, educational opportunities, competitive employee benefit options, and 401K plan with company match. Interested candidates should email their resumes to careers@continentaltide.com.

Continental Tide is an Equal Opportunity Employer and participates in E-Verify and U.S. citizenship is required for most positions. Continental Tide prohibits discrimination against any protected class from discrimination on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs. Consistent with these obligations, Continental Tide also provides reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices.

“This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.”

To be considered you must apply by going to www.continentaltide.com

From: Continental Tide Defense System INC.