Payroll Manager

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION 

Job Title:           Payroll Manager, ACCT

Department:     Finance (Accounting)

Reports To:       Assistant Controller, Processes

Supervises:        Accounting Technicians (Payroll)

FLSA Status:     Exempt

Pay Grade:         E6                          

Job Type:           Regular, Full-Time

AKBCU:              No       ICPA:  No

General Functions:

The Payroll Manager oversees and manages Cook Inlet Tribal Council’s (CITC’s) payroll functions. This position oversees the payroll team to ensure payroll is processed accurately, timely, and in accordance with internal controls while abiding to municipal, state, and federal rules and regulations. The Payroll Manager is also responsible for monitoring reconciliations of payroll liabilities between the payroll system (ADP) and general ledger (Sage Intacct. This role serves a payroll subject matter expert and works closely with the Controller and other members of Finance Senior Management and the Human Resources Department.

Duties and Responsibilities: 

• Supervise and lead payroll staff, recommend hires and terminations, pay changes, develop opportunities, set job expectations, and provide performance management to scale the payroll team for organizational growth.
• Establish and maintain system of internal controls and segregation of duties over the payroll process. Recommend structural and/or process changes to Finance Senior Management.
• Answer and resolve payroll and pay-related questions, concerns, or issues. 
• Review, correct, and approve payroll distributions.
• Review payroll-related reconciliations, adjustments, and payments. Prepare payroll and benefit-related reports as requested.
• Prepare payroll-related analysis, statements, and projections, communicating results as appropriate.
• Facilitate work between the payroll team and ADP to ensure quarterly payroll earnings, taxes, deductions, leave, retirement, and benefit summary reports and filings are prepared, reviewed, and filed.
• Collaborate with department managers and Finance Senior Management to plan and implement solutions to payroll-related issues.
• Oversee payroll processes, maintenance of records, data continuity, and compilation of reports between ADP and Sage Intacct.
• Ensure payroll processing conforms to internal controls and is compliant with all relevant federal, state, and local labor laws and regulations.
• Act as backup for payroll staff.
• Lead CITC payroll staff development training.
• Manage oversight of retirement plans in collaboration with Human Resources 
• Performs all related duties as needed and assigned.

Job Specifications:

• Excellent organizational skills and attention to detail.
• Excellent customer service skills.
• Strong written and oral communication skills
• Demonstrated ability to work independently with minimal supervision.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Strong understanding of 401k) plans, matching, employer discretionary and annual audit.
• Demonstrated proficiency in relevant accounting functions in a computerized environment, including maintenance, preparation, and data entry.
• Extensive knowledge of payroll procedures, policies, and relevant federal, state, and local wage and hour laws, rules, and regulations.
• Demonstrated ability to reconcile payroll liability accounts balances and understand their impact on financial reporting.
• Ability to prioritize and manage multiple tasks simultaneously in a deadline driven environment.
• Ability to maintain confidentiality at all times.

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills

Minimum Qualifications: 

• Bachelor's degree in accounting, Finance, or related field. Relevant experience may substitute for the education requirement on a year-for-year basis.
• Three years of lead level, supervisor or management experience.
• Three years of experience in all relevant payroll processing activities, including data entry, timesheet certification, preparation of vouchers, compilation, and distribution.
• Two years of experience in all relevant post-processing payroll activities, including system maintenance, general ledger reconciliation, recording associated transactions, and payroll reporting.
• Continued employment is contingent upon satisfactory completion of state and federal background checks.

Preferred Qualifications:

• Five (5) years related payroll experience
• Two (2) years ADP Payroll experience
• Certified Payroll Professional (CPP)
• Experience with Sage Intacct

Disclaimer 

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify the duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.