Office specialist

Job Description

The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office / clerical duties while providing excellent customer service.

Responsibilities may range from general receptionist duties to some HR and Accounting functions .

Customer Service

• Answer incoming customer calls and route calls to the appropriate department.
• Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member.
• Contact customers regarding invalid payments and funding sources.

Accounting

• Process customer payments received and complete daily bank deposits.
• Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate.
• Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed.
• Process account write offs and termination of customer accounts as needed.
• Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist.
• Review payroll and make adjustments as needed.
• Maintain petty cash.

Human Resources

• Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork.
• Assist new and current employees with general HR / Benefits questions.
• Process monthly employee changes including but not limited to pay rate and status changes.
• Complete termination process for exiting employees.
• Manage Workers’ Compensation and Auto Insurance claims.

Office Management

• Complete monthly warehouse and office supply order.
• Order business cards.

Qualifications

• High School Diploma or equivalent
• Must have excellent customer service skills.
• Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook).
• Must have excellent organizational skills, be able to multitask and determine priorities.
• Must have excellent attention to detail; accuracy of work is highly important.
• Must have excellent communication skills, both oral and written.
• Must be able to work well both independently and as part of a team.
• Ability to adhere to Cook’s Grooming policy :
• Tattoos must be covered at all times.
• Facial hair should not exceed 1 / 2 inch (12.7 millimeters) in length
• Male employees (uniformed and non-uniformed) are not permitted to wear any type of earring or any other piercing device that is publicly visible.

Women may wear no more than 2 pairs of earrings.

Hairstyle should not interfere with the proper fit of a baseball hat (as part of the company uniform) or safety head coverings required when working in contained spaces with low head clearance (attics, crawl spaces, etc.

Regardless of sex, all hairstyles must be neat, clean and a natural color.

This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day.

This position may require light lifting and filing. Saturdays and evening work may be required at times.

Additional Information

Along with a great place to work, Cook’s employees enjoy :

• Competitive Pay!
• Health, Dental, Vision, Life, Disability!
• 401(k) Retirement Plan with Company Match!
• Paid Time Off Vacation / Sick Time Holidays!
• Mentorship & Advancement opportunities!
• Cook’s is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Last updated : 2024-11-23