Billing Representative

• Competitive pay $15-$18/HR
• Medical, Dental, Vision and Prescription coverage
• Paid vacation and holidays
• 401(K) match
• Life insurance, AD&D and long-term disability
• Tuition reimbursement
• Opportunities available nationwide
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more
• Pet Insurance
• Legal Plan, and ID Theft Protection

• Reviews service work orders in GP3 and Billing Admin Review Tool for completeness and accuracy to produce invoices in accordance with customer contracts and requirements.
• Researches discrepancies and communicates with managers to acquire proper documentation to complete billing process.
• Manually enters cost/billing adjustments when data is missing, incorrect, or changes are requested by approving Service Manager.
• Communicates daily with Service Managers, Technicians and Customer Account Specialists for clarification of parts, hours, rates, special forms, etc.
• Reviews preliminary invoice batches for accuracy, verify against edit lists, and post daily in GP3.
• Processes credit and credit/rebills as requested.
• Prints and submits final invoices to customer per the preferred method of delivery (mail, email, online entry).
• Serves as biller for other areas during absences.
• Submits quote, NTE increases, and status updates into 3rd party online systems.
• Pulls historical invoice data for managers or customers.
• Perform other duties as assigned.

• Excellent organization and communication skills.
• Ability to multi-task effectively.
• Ability to interact with all levels of management in various departments.
• Solid knowledge of billing, payroll, and payable procedures in order to provide accurate instructions to others in accordance with the established practices.
• Ability to organize and prioritize your own work schedule and the work schedules of others on short-term basis.
• Ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.
• Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, clearly, and quickly.
• Some travel to other branch locations.

• Solid working knowledge of use of the Microsoft suite of applications (Word, Excel, etc.).
• Knowledge of use of GP3 preferred.

• High school diploma or equivalent. Bachelor’s degree preferred.
• 1 – 2 years of billing experience.

Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.