Project Assistant

The Project Assistant (PA) will report to the Director of Operations, Assist Owners, Project Managers (PM), Sales, Financial Manager (FM), Crew Chiefs and CAD Designer as needed. PA will manage Fortress Bracket Warranty Replacement program and ensure that the following responsibilities are met:

Assist Office Manager

· Assist Office Manager as requested

Assist Project Managers

· Create Permit, Build and Take Off packets for crew chiefs and PMs and ensure delivery prior to job start

· Assist PMs with preparing documentation for HOA applications. Ensure application and all necessary documentation is submitted by deadlines

· Schedule Miss Utility prior to job start and track any issues with responses. Monitor Outlook calendar updates and master schedule to plan, update CODEX

· Schedule Port-a-Jon’s (POJ) - Coordinate with PMs consulting Outlook calendar and Master Schedule to arrange for delivery and pickups, update CODEX and Master Schedule

· Schedule Dumpsters when requested by PM; update Dumpster Rental spreadsheet

Fortress Bracket Replacement Program

· When notified that a former client has a warranty claim, PA will initiate claim process:

Assist CAD designer

· Call counties and obtain setbacks for projects, update County Detail spreadsheet

· Assist with permit application submissions when requested

· Download approved permits and plans into e-file, notify PM, update CODEX and CAD files

· Update ATI-CCRR reports annually

Assist Financial Manager

· When requested by FM, deposit incoming checks, and pay invoices

· Manage company vehicle fleet including registrations with DMV and EZ-PASS transponder renewals

· Assist FM with other administrative tasks as needed

Assist Crew Chiefs

· Schedule inspections as requested by crew chiefs or PM’s and communicate timing with all parties.

· 3rd party inspections – schedule when requested by crew chief or PM

· Order supplies for crew chiefs: transformers, post lights, deck screws, etc.

Assist Sales

· When requested obtain setbacks, update Codex

· Consult Sales when reordering samples for office, Design Center and their trucks

· Courier flooring samples to clients as requested

Owners

Office:

· Assist with scheduling maintenance, detailing and replacing key fobs of his Core vehicle

Field:

· POJ to be delivered to a park in his neighborhood for an annual classic car show. Assist with scheduling delivery and pick up of unit. Email invoice to crew chief, copy FM

· Copy and mail (via USPS) documents to Jeff’s home as requested

Other Duties

REGUS

· Book conference room space as requested by OM. Forward emails to Core staff relating to REGUS office holiday closings.

· Keep track of employee keys (Suites 842 & 839) and elevator fobs

Office management

· Maintain printer paper, ink cartridges, and office supplies

· Maintain vendor and sub-contractor lists including user ID’s and passwords in “Placing Orders” Word document and hardcopy in large Green binder in PA office

· Mail packages, prepare courier requests, run errands as needed

· Maintain and update office procedures

Maintain Design Center

· Keep design center samples stocked, organized and ready for client meetings

· Straighten office before clients arrive; replenish refreshments for Sales when requested

Inventory, organize and stock samples

· Organize all samples in Design Center and PA office open storage cabinet including pre-assembled sample boxes and supplies to courier samples to clients

· Monitor inventory of most popular samples so needs are met

· Consult with Sales and contact vendors to obtain all samples when inventory is low

· Work with vendors to obtain any new materials that are offered. Check with D before ordering

· Assist sales in mailing or couriering flooring samples to clients

Research new materials and efficiency ideas

· Assist OM, PM’s, sales, and crew chiefs on any new material

· Assist when suggestions are made by crews to be more efficient on a job site

Job Type: Part-time

Pay: $25.00 - $28.00 per hour

Expected hours: 20 per week

Schedule:

• Day shift

Ability to Commute:

• Fairfax, VA 22030 (Required)

Work Location: In person

Salary : $25 - $28