Accounting and Payroll Coordinator

Accounting and Payroll Coordinator:

The Accounting and Payroll Coordinator is responsible for assisting in the accuracy and timeliness of payroll processing along with various accounting tasks. This role will involve providing key support to the Director of Finance and Human Resources to ensure accurate and efficient financial record-keeping, timely payments, accurate payroll distribution, and compliance with tax regulations and company policies.

Job Responsibilities:

1. Administrative Services:

• Creates forms, spreadsheets, and presentations as needed.
• Assigns new job numbers, updates internal systems and communicates as necessary.
• Provides support for main company incoming phone calls.
• Assists with scanning and filing human resource and accounting documents.
• Handles mail and shipping.

2. Communication:

• Constantly and effectively communicates with Director of Finance, co-workers and leadership.
• Addresses employee payroll inquiries and resolves discrepancies.
• Provides clear and concise explanations of payroll policies and procedures.
• Handles sensitive employee information with the utmost discretion and maintains strict confidentiality.

3. Accounting

• Prepares, processes, and posts accounts payable invoices and expense reports.
• Maintains vendor database and compliance.
• Inputs and prepares monthly client billings in a timely manner.
• Sends monthly statement to clients.
• Provides follow-up on AR aging.
• Updates internal systems with correct client AP contact.

4. Human Resources

• Gathers and verifies employee timekeeping data (timesheets).
• Supports weekly/ bi-weekly payroll processing activities, ensuring timely and consistent delivery of payroll.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws.
• Communicates employee state tax withholding and garnishment notices with payroll company. Process benefit garnishments in payroll software.
• Stays updated on changes in payroll laws and regulations.
• Tracks, pays, and/or maintains per diem for hourly employees.
• Tracks mileage for hourly and salary employees.
• Manages paid time off and years of service program.
• Processes hourly change in status notifications within payroll system.

Job Requirements:

• Minimum 3-5 years’ experience in accounting, payroll, or a related field.
• Associate degree or higher; Bachelor’s degree preferred (more experience, in lieu of a degree, will be accepted)
• Hands-on experience with accounting software like QuickBooks or Sage.
• Experience with job costing preferred
• Working knowledge of payroll systems and software. Experience in Paychex is a plus.
• Advanced MS Excel skills including Vlookups and pivot tables.
• Excellent computer skills using SharePoint and MS Office. Experience in Salesforce is a plus.
• Strong command of English language; superior communication skills, both written and verbal
• Time management skills
• Shows initiative and a sense of urgency
• Excellent organization skills
• Adaptable and flexible
• Strong attention to detail and good analytical skills
• Sets the tone as a positive influence

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Chattanooga, TN 37421 (Preferred)

Ability to Relocate:

• Chattanooga, TN 37421: Relocate before starting work (Preferred)

Work Location: In person

Salary : $40,000 - $55,000