Contract Review Specialist

Description

Reviews contracts, captures relevant terms to ensure accurate contract alerts and notices are sent.

Knowledge and Skills

• Contract review management – manages the initial review of contracts, sorting out contracts from non-contracts; determines layout and components of a contract; conducts a thorough review of the contract capturing relevant terms and dates; determines contract completion - if incomplete, articulates what is missing.
• Data integrity control – research Vendor Vault to confirm existing contracts, missing and accuracy of appended contracts and those identified for archiving; enters contract data in Vendor Vault; responsible for the accuracy and integrity of the data. 
• Contract SME – strong knowledge about vendors’ contracts, vendor services, and how the contracts are set up; applies this knowledge in day-to-day contract reviews, acts as SME to assist in process review, improvement, and implementation in other areas of the company; assist other functional areas on a project or as-needed basis.
• Creating Vendors – research new vendors, identify the services they provide, and set-up in Vendor Vault.
• SSCRR – reviews contracts submitted via Vendor Vault and completes the Preferred Contract Terms Checklist for client.
• Redlining NDAs – reviewing and changing the language of non-disclosure agreements where necessary to align with the purpose intended.
• SSVRK back-up - creates Street Smart Vendor Review Kit (SSVRK) summaries, includes reviewing SOC reports, financials, and insurance documents to create the summaries.

Problem Solving/Analysis

•  Identifies issues within contracts, performing thorough analysis to extract relevant terms, and determines if any information is missing or incomplete, addressing gaps promptly.
• Utilizes critical thinking to resolve discrepancies in vendor data, performing root cause analysis to maintain accuracy and data integrity across multiple contract systems. 

Business Impact and Scope

• Ensures the accuracy and integrity of vendor contracts in Vendor Vault, which directly impacts business operations by facilitating smooth contract management and compliance.
• Supports business growth by acting as a subject matter expert (SME) in contract reviews, enhancing the efficiency of cross-functional teams with detailed contract and vendor knowledge.

Communication and Collaboration

• Communicates effectively with internal teams and vendors to ensure that all contract terms are reviewed, understood, and accurately processed.
• Collaborates with different functional areas on projects or ad-hoc tasks, offering expertise and supporting team members in the contract review and vendor management processes.

Influence Responsibility/Level of Interaction

• Influences the accuracy of contract redlines and vendor setup by reviewing and modifying NDAs and ensuring vendor contracts align with company standards and legal requirements.
• Interacts regularly with internal stakeholders, such as the VSS team, and external vendors to maintain a streamlined contract review process and resolve any contract discrepancies.

Supervisory Responsibility and Autonomy

• Supervisory Responsibility – None.
• Independently manages the contract review process, making decisions regarding the completeness and accuracy of contracts and ensuring necessary redlines or amendments are made.
• Takes ownership of the Vendor Vault data integrity, conducting reviews and updates without supervision to ensure all information is accurate and up to date.

Qualifications

Technical Skills

• Proficient in Microsoft Office Suite, with advanced skills in manipulating and reviewing documents within Adobe to support accurate contract revisions and data entry.
• Experienced in using databases and vendor management systems such as Vendor Vault, with a strong ability to learn and navigate new software tools, including Litera (Kira) for contract review.

Soft Skills

• Strong attention to detail and accuracy, ensuring that all contracts and vendor data are entered and maintained without errors.
• Excellent communication skills (both written and verbal), enabling clear interaction with internal and external stakeholders, as well as the ability to articulate contract issues and solutions.
• Problem-solving and critical thinking abilities, approaching challenges with a positive mindset and working persistently to find optimal solutions.

Minimum Qualifications

• Bachelors’ degree of equivalent experience.
• 3-5 years’ experience working in an office environment.
• Technical knowledge (Microsoft Office); expert level in manipulating documents within Adobe.
• Experience with databases and other technologies; experience learning new software programs.
• Experience reviewing contracts a plus.
• Financial industry knowledge a plus.