What are the responsibilities and job description for the Grants Fiscal Assistant position at Corning Community College?
When you join the SUNY Corning Community College (CCC) team, you are helping to positively transform the lives of our students, their families and our communities.
We are a premier two-year College, offering degree programs, certificates, and continuing education classes. We promote intellectual and personal growth through individualized education, inspire innovation to meet the educational and workforce needs of the community and leverage a variety of partnerships to help our students and community succeed.
The position Grants Fiscal Assistant is a Grant funded position and will follow the guidelines of the Grant. Under general supervision, prepares documentation and reports as required for various grants, reviews fiscal and performance activities with regard to grant compliance; prepares claims and handles office budget compliance assurance; prepares basic summary and projection reports as directed; provides a variety of information about Department policies and procedures; performs a variety of technical and office support assignments, and performs related work as required. This position is responsible for providing a variety of grant related support services, record keeping and reporting to meet grant compliance requirements, coordinating special projects and multi-agency projects, as well as providing support and assistance to other office personnel as required.Occasional meetings at different CCC locations and in the community may be required; travel to conferences and/or recruiting events may be required. Must be physically able to operate a variety of types of office and other equipment including computer, copier, and audio-visual equipment. This position requires work in office (both physical and virtual) settings. Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation. The summary is intended to describe the general nature and level of work and is not intended to be a comprehensive list of duties and responsibilities.
SUNY CCC embraces diversity and values an inclusive culture where every person is able to succeed to their full potential. If you require an accommodation for the recruiting process, please contact hr@corning-cc.edu or 607.962.9229.
Essential Functions
Pre-Award Proposal Coordination and Submissions - 5%
- Participate in developing budgets (ensure correct salaries, fringe, overhead, tuition, and other budget category rates and amounts are applied; assist in drafting written budget justifications).
- Provides program oversight to ensure compliance with grant requirements.
- Monitors compliance with guidelines from awarding agencies and maintains familiarity with terms and conditions associated with grants and awards.
- Supports monitoring, tracking, and interpreting fiscal records for a portfolio of accounts including payroll records, purchasing, travel, and other disbursements to maintain compliance with grant policies.
- Communicates financial information regarding grant accounts to Principal Investigator (PI), including remaining balances, anticipated payroll expenses, and incoming aid.
- Analyzes and verifies transactions related to grants and contracts accounts such as invoices, travel, reimbursements, and requisitions.
- Maintains internal records of grant applications and information, including budget details, invoices, correspondences, submitted applications, budget justifications, etc.
- Meets with Principal Investigator (PI), to explain services, communicate financial information, and assist with accounts as needed.
- Maintains internal grant management database with grant submissions and related account information.
- Assist PI’s in completing close-out procedures on grants (which also may include unique sponsor-specific requirements). This process starts after a project’s contractual end-date expires and no extensions are pending.
- Collaborate with Grants Office and Principal Investigators with planning, process improvement, and meeting grant goals.
- Serve on college committees as appropriate, including grant team.
- Evaluate departmental operations/activities and recommend improvements or modifications.
- Perform other related duties, as assigned.
Required Knowledge, Skills, and Abilities
- Experience with financial account reconciliation processes and analysis/interpretation of financial and administrative regulations, policies, rules and applicable laws (institutional, state, or federal)
- Experience drafting reports to state or federal agencies (project reports) and project management.
- Knowledge of grant & fund accounting
- Ability to establish and maintain effective working relationships
- Strong verbal/written communication, organizational, administrative, computer, and interpersonal skills
- Ability to maintain confidential information
- Ability to work independently and exercise discretion and good judgment
- Possession of valid driver's license for travel to off-campus sites
- Demonstrates commitment to accomplishing work in an ethical, efficient, and cost-effective manner
- Ability to effectively convey information verbally and in writing, demonstrate effective listening skills, and display respect for and openness to other people’s ideas and thoughts
- Ability to accept changes to job requirements, policies, workload, etc., as well as learn new methods, procedures, or techniques resulting from change with the ability to clearly approach problems and find solutions
- Demonstrates support for the College’s goal of becoming a more diverse, inclusive, and culturally aware community and practicing anti-racist/biased behaviors
Minimum Qualifications
- Associate’s degree in accounting, business administration or a related field.
- Work experience in grants management, or other fiscal/accounting experience.
- Strong Excel skills
Preferred Qualification:
- Previous experience in grant administration (pre- and post-award)
- At least two years of work experience in accounting or grant management
- Banner experience
Starting pay for the successful applicant is dependent on a variety of job-related factors, including, but not limited to relevant experience, education, market demands, and training.
Corning Community College is located in the beautiful Finger Lakes region of New York State. It offers an extensive, yet affordable range of educational, cultural, and social opportunities to a diverse population of more than 5,000 full and part-time students. A member of the SUNY system, CCC is widely known for its commitment to excellence in teaching and student development.
EMPLOYEE BENEFITSIn addition to the excellent benefits described below, CCC has numerous committees, organizations, and social events on campus in which all employees are encouraged to participate. Please contact Human Resources at 607-962-9229 for further information on any of these employee benefit programs.
In accordance with the CCC's personnel policies and/or applicable collective bargaining agreement, regular full-time employees are eligible to receive discretionary employee benefits offered by the college. Temporary employees who work on a full-time basis for a minimum of one (1) semester (or five months) will also be eligible to participate. Full-Time employment is defined by the college is working 37.5-40 hours per week/for Faculty Teaching 15 credit hours per semester. The college offers the following benefit programs:
Health Insurance- Traditional Blue Cross Blue Shield indemnity plan,
- Blue PPO
- High Deductible Health Plan with Employer Funded Health Savings Account
- Medical Care
- Dependent Care
- Dental Coverage
- Vision Coverage
- Three plans are available: NYS Employees' Retirement Plan (ERS), NYS Teachers' Retirement Plan (TRS), SUNY Optional Retirement Program (TIAA CREF/Voya/Corbridge and Fidelity funding vehicles)
- Eligibility for a particular plan(s) varies according to the job classification
NYS Deferred Compensation Plan
Group Term Life Insurance
- Basic and accidental death & dismemberment coverage ($20,000 each) is provided, at no cost, to employees
- Supplemental coverage equal to 1.5 or 2 times annual rate of pay is available as an additional employee expense
- Dependent coverage ($10K for spouse; $5K/dependent child) is available as an additional employee expense
- $100K of coverage provided, at no expense, to employees
- Provided, at no cost, to employees after 1 year of service.
- Vacation (non-academic employees only)
- Sick Leave
- Personal Leave
- Holidays (non-academic employees only)
- Bereavement
Employee/Dependent Tuition Benefit (CCC only)
Sabbatical/Professional Development Leave
Federal Public Service Loan Forgiveness Program
https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Salary : $20,000 - $100,000