What are the responsibilities and job description for the Legal Secretary position at Coughlin & Gerhart, LLP?
Job Description
Job Description
Description :
The Legal Secretary performs a variety of secretarial duties for attorneys and paralegals according to established policies and procedures. Maintain good public relations with clients, attorneys and staff. Observe confidentiality of attorney-client relationships. Provide coverage for other staff members as needed.
RESPONSIBILITIES :
- Provide support as requested by attorneys or administrative supervisors; including, but not limited to making copies, answering and directing phone calls, greeting clients, coordinating appointments, closing files, entering attorney’s time into accounting system, requesting checks and financial needs of attorneys through accounting, reviewing draft bills, and preparing final bills to be mailed.
- Assist with the completion of intake calls of potential clients and direct to the appropriate attorney.
- Opening files (including requesting conflict searches per our firm policy) and entering file information into the computer system.
- Correspond and clearly communicate with clients, realtors, attorneys, and lenders.
- Read, sort, and date incoming mail. Prepare outgoing mail for delivery (via USPS, FedEx, UPS, hand delivery, fax, etc.).
- Maintain detailed status reports on all active files for attorney’s review; manage legal documentation and correspondence within the firm’s case management system.
Requirements : SKILLS :
QUALIFICATIONS :
Coughlin & Gerhart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.
