Payroll Specialist

As a member of the Finance team, the Payroll Specialist processes bi-weekly payroll and facilitates collection of delinquent accounts.

Primary Responsibilities:

Payroll

• Enters, maintains, and/or processes information in the payroll system; information may include commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, 3rd party Sick Pay, HSA firm contribution program administration and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Reconciles payroll to the general ledger and monthly bank statements.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Maintains federal and state payroll tax deposit records.
• Processes bi-monthly ACH payments.
• Monitors and communicates any unemployment rate changes to payroll service.
• Downloads and maintains annual employee tax records (W-2’s; 1095-C’s)
• Assists Director of Finance with annual audits when payroll data is required (Workers Compensation; Retirement Plan, etc.) by extracting data and providing necessary reports as needed.

Other Responsibilities:

Collections

• Requests and pursues payment on delinquent accounts via communication with account holder.
• Follows established guidelines to review and update account status.
• Maintains log of payment promises and pertinent account details; schedules follow-up communication with account holder.
• Monitors accounts receivable and cash receipt reports.
• Performs other duties as assigned.

Skills:

• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll software.
• Solid understanding of basic accounting principles.
• Ability to identify and implement federal, state and local payroll regulations.
• Ability to communicate with account holders in a courteous manner.
• Ability to learn other accounting functions to facilitate cross-training.

Qualifications:

• Associates degree from an accredited college, preferred.
• Two (2) years of experience in accounting, accounts receivable, or bookkeeping with at least one (1) year of experience in payroll preferred.
• Must be proficient in Microsoft Excel.

Coughlin & Gerhart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.