Account Payable Clerk

Summary: The Accounts Payable Clerk compiles and maintains accounts payable records by performing the following duties:

1. Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
2. Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
3. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
4. Assists with accounting records and ledgers by reconciling monthly statements and transactions.
5. Prepares invoice deduction notices, as necessary.
6. Audits freight bills against freight manifest.
7. Answers all vendor inquiries.
8. Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
9. Prepares accounts payable checks.
10. Prints all accounts payable reports and maintains all accounts payable files.
11. Prepares analysis of accounts, as required.
12. Assists in monthly closings.
13. Other related duties as assigned.

Required Skills/Abilities:

1. Must be reliable and extremely trustworthy.
2. Must be proficient in Microsoft Office Suite and related programs.
3. Must be able to learn other accounting software systems.
4. Excellent organizational skills and attention to detail.
5. Ability to maintain confidential and meticulous records.