What are the responsibilities and job description for the Supervising Payroll Technician position at County of Contra Costa, California?
The Position
Why join the Contra Costa County of the Auditor-Controller?
The Office of the Auditor-Controller has an excellent career opportunity for individuals interested in working as a Supervising Payroll Technician in a fast-paced, dynamic, and energetic work environment.
The Office of the Auditor-Controller’s primary mission is to ensure the fiscal integrity of the County’s financial records and to provide service, assistance, and information to the Public, Board of Supervisors, County Administrator’s Office, County Departments and employees, Special Districts and some regional non-county agencies. We are committed to providing exemplary professional service to all of our customers while at all times treating them with fairness, integrity, respect, and trust.
The Supervising Payroll Technician plays a vital role in overseeing payroll operations and ensuring accurate and timely payroll processing. This position requires strong attention to detail, the ability to manage multiple deadlines, and effective communication with internal departments and external agencies. The ideal candidate will have experience in payroll administration, knowledge of relevant labor laws and tax regulations, and the ability to provide leadership and guidance to a team of payroll professionals.
This is an exciting time to join Contra Costa County! Applications are being accepted to fill one (1) Supervising Payroll Technician vacancy.
We are looking for someone who is:
- Detail-oriented. Accuracy in payroll processing is essential to ensure compliance with policies, labor laws, and financial regulations.
- Organized. You will be responsible for managing payroll operations, ensuring deadlines are met, and maintain accurate records.
- A strong communicator. You will need to inform employees, departments, and management about payroll policies, changes, and updates.
- A team leader. You will be supervising payroll staff, providing training, and ensuring efficient workflow.
- Ethical and trustworthy. You will handle confidential employee information and must uphold high standards of integrity and discretion.
- Analytical. You will review payroll records, identify discrepances and ensure compliance with regulations.
- Adaptable. You will need to stay up to date with changing payroll laws, tax codes, and organizational policies.
What you will typically be responsible for:
- Overseeing payroll operations, ensuring accurate and timely payroll processing.
- Supervising and training payroll staff, delegating tasks, and monitoring performance.
- Reviewing and approving payroll transactions, deductions, and benefits calculations.
- Ensuring compliance with labor laws, tax regulations, and internal policies.
- Coordinating with HR and finance teams on payroll-related matters.
- Preparing payroll reports, maintaining payroll records, and assisting with audits.
- Implementing process improvements to enhance payroll accuracy and efficiency.
A few reasons you might love this job:
- You will work in a supportive and collaborative team environment.
- You will play a key role in ensuring employees are paid accurately and on time.
- You will have an opportunity for professional development.
- You will gain valuable county experience in payroll operations, compliance, and leadership.
- You will have access to pension and healthcare benefits.
A few challenges you might face in this job:
- Managing multiple payroll deadlines and high-volume processing.
- Navigating complex labor laws, tax regulations, and organizational policies.
- Addressing payroll discrepancies and resolving employee concerns.
- Adapting to evolving technology and process changes in payroll systems.
- Providing training and support to a team with varying levels of experience.
Competencies Required:
- Attention to Detail: Focusing on the details of work content, work steps, and the final work product.
- Customer Focus: Attending to the needs and expectations of customers
- Decision Making: Choosing optimal courses of action in a timely manner
- Legal and Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
- Managing Performance: Ensuring superior individual and group performance
- Professional & Technical Expertise: Applying technical subject matter to the job
- Using Technology: Working with electronic hardware and software applications
To read the complete job description, please visit the website, www.cccounty.us/hr.
The eligible list established from this recruitment may remain in effect for twelve (12) months.
Minimum Qualifications
License: Possession of a valid California motor vehicle operator's license may be required. Out of state valid motor vehicle operator's license will be accepted during the applicant process.
Education: Possession of a high school diploma, G.E.D. equivalency or high school proficiency certificate.
Experience: Four (4) years of full-time (or the equivalent of full-time) experience in the preparation, processing, and maintenance of accounting documents and records, at least two (2) years at the Payroll Technician level, or higher, in Contra Costa County or equivalent classification.
Substitution for Experience: Education: 1) Completion of 12 semester or 18 quarter units in accounting from an accredited college or university can be substituted for one year of the required experience; additional education units in business administration, finance, accounting, auditing or a college degree in a closely related field may be substituted for one year of required experience; 2) Possession of a current Certified Payroll Professional credential issued by the American Payroll Association may be substituted for two years of required experience. No substitution is allowed for the required two (2) years at the Payroll Technician level, or higher, in Contra Costa County or equivalent classification.
Selection Process
Selection Process:
- Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
- Online Oral Assessment: Candidates who possess the minimum qualifications will be invited to participate in an online video interview and writing assessment. The assessment will measure candidates' competencies as they relate to the Supervising Payroll Technician classification. These may include but are not limited to Attention to Detail, Writing, Critical Thinking, Oral Communication, Adaptability, Analyzing and Interpreting Data, Innovative Problem Solving, and Professional and Technical Expertise. (Weighted 100%)
- Final Selection Interviews: These will be scheduled by the department once the eligible list is established.
The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.
For recruitment specific questions, please contact Alex Johnson at Alex.Johnson@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at 1 855-524-5627.
CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
