Executive Assistant I

The Riverside County Flood Control and Water Conservation District has multiple opportunities for Executive Assistant I in Riverside. 

The selected candidate will assist multiple divisions within the District with creating, formatting and finalizing documents, managing calendars, processing requests, payroll, assisting the public, handling purchase requests, maintaining inventory, training staff, and performing general clerical duties.

The Ideal candidate will possess strong communication and writing skills, have experience formatting, creating, and editing documents in programs like Microsoft Office Word and Adobe, and possess experience using an electronic filing system such as File Net or Laserfiche. Work experience in secretarial or administrative fields is preferred. Additionally, leadership or supervisory experience is highly desired.

The Executive Assistant I is the first level classification in the Executive Assistant series and reports to an appropriate supervisory or management level position. This class is characterized by the primary responsibility to perform a variety of secretarial and complex clerical duties for a Program Manager, Section Chief and/or functioning as a recording secretary to a small board, commission, committee, or similar hearing body. 

•Take and prepare minutes of meetings.

•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

•Maintain control files to monitor status and expedites the completion of staff assignments.

•Schedule appointments, coordinate time, place, and participant arrangements for meetings.

•Sort, screen, and route incoming mail.

•Provide general information to office and telephone callers and/or refer them to appropriate party.

• Compile and summarize information, data, and figures for reports.

• May lead subordinate staff in routine clerical assignments.

• May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required.

Required Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required. 

Required Experience: Three years of broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)

Knowledge of: A wide variety of typing layouts and formats; Business English, including spelling, punctuation, grammar, capitalization, and word usage; Indexing and filing rules and systems; the operation and uses of office equipment including personal computers, calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone, office, and online etiquette; current technology and trends in the profession.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management, employees, and employee representatives.

Physical Requirements: Moving files in bank boxes, using a cart to move items and workspaces.

Possession of a valid California Driver's License.For specific questions regarding this position, contact Amanda Campos at acampos@rivco.org. 

Salary : $43,622 - $64,909