Administrative Assistant I

JOB
The salary range for this position is $4,446 - $5,914 monthly.The Community Planning & Economic Development (CPED) department is seeking a highly motivated Administrative Assistant I to join our Administrative Services Team in CPED. Under the guidance of the Administrative Services Manager and in collaboration with other CPED leadership, the Administrative Assistant I will provide support to the department divisions and programs, participate with boards and commissions, assist in public records requests, and other duties to support the priorities of the department. Essential functions may include, but are not limited to the following: Provides specific administrative and/or technical support within the Community Planning & Economic Development (CPED) Office. May serve as a point of contact for specific program area. Reviews information related to the function of the program for accuracy and clarity. Researches and drafts recommendations of procedures, products or services, and activities within the Department/Office or specific program. Coordinates services or programs with other agencies. May provide support for a board or commission. Schedules meetings and events, determines agendas and supporting materials, prepares minutes and other reports, and independently conducts follow-up assignments as requested.Performs research and compiles data. Designs databases and other programs to track and analyze information, and prepares materials for presentations, as needed.Processes public records requests. Handles inquiries and requests by community members, the Commissioners' Office or other departments.Performs miscellaneous duties requested by the CPED department leadership or their designee. Coordinates projects between staff members and follows up with staff on issues/projects on behalf of the department leader(s).Performs other duties as assigned.To view the full job classification, click here: Administrative Assistant I WHO WE ARE: Community Planning & Economic Development is a fast-paced work environment dedicated to accountability, consistency, and transparency.The Administrative Assistant I will be joining the Administrative Services Team within the Community Planning & Economic Development team, a dynamic, supportive environment where you can contribute to the efficient operations of a diverse range of projects throughout the department. As a part of the team, you will gain valuable experience in local government processes, enhance your organizational skills, and have direct impact on shaping the future of CPED. It’s a great place for professional growth where you can make a meaningful difference in your community. The team members of Community Planning & Economic Development make it a wonderful place to work and effect change. CPED is a department of highly motivated professionals working for the people of Thurston County and planning for its future. CPED works to conserve natural resources, plan for resilient communities, ensure buildings are safe and energy-efficient and plan for future growth.Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage WHAT WE OFFER OUR EMPLOYEESWork-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program Why you'll love it here: Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com.Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold. QUALIFICATIONS: High School Diploma or GED and at least one year of college level course work office support, general business, accounting or another closely related field. Relevant experience can be substituted for education. Prior experience in an office support position preferred. Ability to utilize a personal computer and related software to perform word processing, information retrieval, and tracking.Ability to effectively communicate with internal and external stakeholders both orally and in writing. Valid Washington State Driver's License. DESIRED SKILLS: Demonstrate superior interpersonal and customer service skills.Knowledge of principles and practices of office management and work organization. Ability to follow directions and quickly adapt to changing conditions and complex circumstances.Ability to analyze complex problems and develop and implement sound solutions. Ability to establish effective working relationships with superiors, subordinates, other organizations and the general public. Ability to work in a team environment. OTHER RELATED RECRUITMENT INFORMATION: Questions about this recruitment? Please contact: Alana Bradshaw, Administrative Services Manager (360) 480-0237 or by email at alana.bradshaw@co.thurston.wa.us This position is: Represented by a UnionEligible for overtime under the Fair Labor Standards Act (FLSA)Eligible for benefitsItems required for consideration: ApplicationLetter of InterestResumeList of 3 Professional References Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement. THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYERThurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County’s Human Resources, at (360) 786-5498. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.

Salary : $4,446 - $5,914