HR Generalist

PRIMARY FUNCTION

Responsible for direct implementation of onboarding practices, new hire orientation, training compliance requirements, enforcing company policies, and overall assistance with daily functions of the Human Resources (HR) department.

SCOPE OF WORK

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position.

• Facilitate the onboarding process from job offer acceptance to new hire orientation and ensure successful transition to designated departments/programs
• Evaluate onboarding process for improved efficiencies and an engaging new hire experience
• Ensure required onboarding documentation and compliance requirements are completed prior to new hire start date
• Create and organize new hire employee file
• Conduct preliminary and on-going background checks (criminal, education, etc.) and communicate background check procedure required by Agency, and ensure completion for new hires and employee transfers, including employment verification and reference check process
• Create interactive new hire orientation and periodically refresh content
• Coordinate orientation with new hire participants and facilitators
• Facilitate and oversee new hire orientation sessions and successfully transition new hire to their manager
• Ensure orientation documentation compliance requirements are completed and filed
• Complete orientation procedures such as E-Verify, Clearinghouse entry, HRIS (human resource information system), and LMS (learning management system) entry
• Conduct ongoing monthly staff event reports to ensure continued compliance on background screenings, physicals, licenses and certifications
• Maintain file room and teammate files by creating new teammate files, breaking down and scanning terminated teammate files, and continually filing paperwork into the appropriate files as needed with the assistance of the HR Administrative team.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Assist with termination processes such as I-9 retention/destruction and removal of terminated staff from the Clearinghouse
• Maintains the following in the LMS:
  • User list that matches the HRIS
• New hire training requirements
• Annual refresher training requirements for all active team members
• Reporting to managers to track training compliance
• Point of contact for Bilingual Certification program and facilitates the process
• Serves as liaison regarding college intern programs for undergraduate and graduate programs as well as licensure seeking internship programs
• Additional HR duties as assigned.

EDUCATION REQUIREMENTS

Undergraduate Degree

CERTIFICATION/LICENSE REQUIREMENTS

SHRM certification preferred

RELATED EXPERIENCE
One or More Years

KNOWLEDGE, SKILLS & ABILITIES

• Must have thorough knowledge of Human Resources practices and procedures with special emphasis on full-cycle onboarding.
• Strong technical skills with HRIS and LMS software platforms.
• Excellent verbal and written communication skills.
• Superior interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.

PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Regularly required to sit; use hands to finger, handle, or feel objects or controls; and talk or hear. Occasionally required to stand; walk; reach with hands and arms; and stoop or crouch. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

BACKGROUND REQUIREMENTS

Local Background

Level II Background
OIG

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified.