HR Data Specialist

Overview

Human Resources Data Specialist 

Full-Time, 80 Hours Per Pay Period, Days

Covenant Health Overview:

Covenant Health is the region’s top-performing healthcare network with 10 hospitals, outpatient and specialty services, and Covenant Medical Group, our area’s fastest-growing physician practice division. Headquartered in Knoxville, Covenant Health is a community-owned integrated healthcare delivery system and the area’s largest employer. Our more than 11,000 employees, volunteers, and 1,500 affiliated physicians are dedicated to improving the quality of life for the more than two million patients and families we serve every year. Covenant Health is the only healthcare system in East Tennessee to be named a Forbes “Best Employer” seven times. 

Position Summary:

The Human Resources Data Specialist supports all Covenant facilities and Human Resources groups by providing high quality and timely data and exceptional customer service. This position is responsible for providing data through various reports, assisting with data audits, maintaining job descriptions, and maintaining compensation policies for the organization.

Recruiter: Kathleen Rice || kkarnes@covhlth.com || 865-835-3727

Responsibilities

• Maintains database of current and archived job descriptions; modifies/updates job descriptions as needed; formats new descriptions according to standard policy/practice and adds to database as appropriate; assists business unit managers in formulating new job descriptions or updating old descriptions; assists business unit HR representatives in locating job description, job codes, and job titles located in the job description database.
• Maintains system-level job and salary table information in the HRMS; sets up new table entries and makes modifications to existing data as necessary (i.e. job title changes, salary grade changes, worker’s comp code changes, licensure requirements, background search levels, etc.); notifies appropriate departmental personnel of changes/updates in order to facilitate accurate processing of relevant employee actions; produces and distributes updated job table listings monthly or more frequently as necessary.
• Runs and distributes standard reports on a weekly, bi-weekly, monthly, quarterly, and annual basis. Works with Compensation team and facility HR representatives to update standard reports as needed. Maintains well organized documentation of requirements and specifications for existing reports, and creates and maintains documentation for new reports.
• Maintains CTO buy-back process by maintaining spreadsheets; works with Benefits, IT and Payroll to process adjustments; ensures that the process is followed to start and stop accruals as necessary.
• Supports Compensation team in the development of training on compensation processes, FLSA guidelines, and other compensation and/or benefits related topics. Helps prepare materials for training sessions.
• Develops and maintains process documentation and internal policy/procedure documents for various compensation programs.
• Organizes and maintains the compensation network folder in order to keep the most up-to-date information available for the team.
• Works with IT and Compensation team on various projects and upgrades related to current and future HR IT systems. Partners with Compensation team to develop and troubleshoot COGNOS reports.
• Runs and evaluates reports to auditing compensation practices/policies system wide. Assists with weekly, bi-weekly and monthly audits of various compensation data (e.g. shift diff, weekend diff, FLSA status, inactive jobs, leader pay, extra shift pay, etc.). Works with the Compensation team to investigate discrepancies.
• Assists with various third-party compensation surveys, helps identify surveys that could be beneficial for future use.
• Process medical and benefits invoices.
• Supports the Benefits team with various tasks including, but not limited to, open enrollment, benefit communication, benefit eligibility tracking, etc.
• Possesses a general knowledge of Federal and state employment laws and regulatory guidelines to assist in answering questions related to compensation programs.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies; able to adapt to different communication styles and to use tact and diplomacy when dealing with customers.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing an Associate’s degree in a directly-related field from an accredited college or university.

Minimum Experience:

Two (2) years’ work experience performing a variety of administrative/technical support functions in the fields of human resources, payroll, benefits or directly-related disciplines. Must possess strong analytic and problem solving abilities, excellent communication skills, and well-developed computer skills. Microsoft Office (i.e. Excel, Access, Word, PowerPoint) skills; Specific experience with ACCERO and/or COGNOS is a significant plus.

Licensure Requirement:

None

Salary : $18 - $23