Accounts Payable/Payroll Coordinator

Position Summary:

The Accounts Payable Coordinator prepares, administers, and maintains records for the Accounts Payable function of the Health Center in accordance with established policies and Generally Accepted Accounting Principles (GAAP).

Duties/Responsibilities:

Accounts Payable

· Audit and enter all invoices, payment requests, expense reports, and patient refunds in an accurate and timely manner ensuring proper General Ledger account distribution and posting to accounting periods with compliance to all internal controls.

· Generate payments (checks, ACH, etc.) on a weekly basis or as needed. Distribute signed checks as directed.

· Ensure that all transactions comply with Health Center Purchasing Policies and Procedures. Assist in the development of new or changes to existing Internal Control Policies.

· Maintain positive relationships with internal and external vendors by resolving all disputes or claims in a timely and professional manner.

· Complete and maintain all required Accounts Payable performance standards reports as determined by the Finance Team Leadership.

· Complete monthly grant billings and maintain Grant Master Schedule

· Work with internal Grant Champions to ensure proper use and recording of grant funds.

· Assist in the preparation of new grant budgets as required.

· Control all unused Accounts Payable checks and other Accounts Payable forms.

· Prepare all analyses as required by management to ensure all cost-saving measures are being followed.

· Maintain and update vendor file information including the Debarred Vendor List to ensure all data is accurate and complete.

Payroll

· Ensure timely processing of bi-weekly payroll including direct deposits

· Audit and verify the accuracy of all employee timesheets

· Work with department managers and Human Resources to address and correct all discrepancies

· Ensure the timely filing of annual W2s

Other Duties

· Assist in all required audits and examinations as needed. (Annual audit, Workers Comp, funding sources, IRS, DET, etc.) Assist in preparation of all requested information and supporting documentation.

· Prepare detailed financial analyses and studies, as requested, for use by management.

· Perform special accounting and finance related projects as assigned.

· Respond cooperatively to managers and staff members in other departments to promote teamwork.

· Performs all additional duties as assigned.

Skills/Knowledge/Abilities:

• Understanding of ethical implications to the staff/patient relationship.

• Must adhere to confidentiality and HIPAA policies and procedures.

• Demonstrate awareness of, and value for, cultural competence.

• Strong commitment to serving the underserved and vulnerable populations of the local community.

• Must demonstrate a commitment to the mission of Covered Bridge Healthcare.

Education/Experience:

· Three to five years of Accounts Payable and Payroll experience

· Associates Degree in Accounting or related field preferred. A combination of appropriate education and experience will be considered.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $18 - $21