What are the responsibilities and job description for the Administrative Support Specialist position at Craftech Restoration?
About Craftech Restoration
Craftech Restoration is a reputable name in the restoration industry, recognized for our prompt response, professionalism, and comprehensive restoration services. Our team is dedicated to delivering exceptional service to our clients.
Job Summary
We are seeking an experienced and detail-oriented Office Administrator to manage our administrative operations. The ideal candidate will have a strong background in accounting, payroll, budgeting, and human resources.
Key Responsibilities:
- Accounts Receivable/Accounts Payable (AR/AP): Manage invoicing, payments, and collections to ensure accurate and timely processing.
- Payroll: Administer weekly payroll, including tracking employee hours, processing payroll changes, and ensuring compliance with federal and state regulations.
- Compliance: Ensure the company adheres to all relevant laws and regulations by maintaining and updating compliance documentation.
- Managing Books: Maintain accurate financial records and oversee general ledger functions, reconciling accounts and preparing financial statements.
- End of Year Accountant Prep: Prepare all necessary documentation and reports for the end-of-year accounting process.
- Human Resources: Assist with HR functions, including employee onboarding, benefits administration, and maintaining personnel records. Address employee concerns and ensure a positive workplace environment.
Qualifications:
- Proven experience as an Office Administrator, Office Manager, or relevant role.
- Strong knowledge of accounting principles and payroll procedures.
- Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).
- Excellent organizational and multitasking abilities.
- Strong attention to detail and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent communication and interpersonal skills.
- Knowledge of human resources principles and practices.
- Experience in a small business environment is a plus.
Education:
- Bachelor's degree in Business Administration, Accounting, Finance, or related field preferred or equivalent experience.
- Relevant certifications (e.g., CPA, HR Certification) are a plus.
Benefits:
- Competitive salary
- Health and dental insurance
- Retailiation plan
- Paid time off
- Professional development opportunities
