Administrative Support Specialist

Job Overview:
The Assistant Town Clerk position at the Town of Oxford involves a range of critical administrative tasks and responsibilities. Reporting to the Town Clerk, this role requires a high level of organizational skills, ability to prioritize duties, and attention to detail.

Key Functions:

• Record keeping: Maintaining accurate and up-to-date official records and documents.
• Election management: Coordinating and executing all phases of primaries and elections.
• Data transmission: Transferring required information to state authorities.
• Legislative support: Maintaining official Municipal Legislation books and publishing relevant information.
• Licenses and permits: Issuing licenses, permits, and certifications.
• Database management: Maintaining the Business Database and ensuring compliance.
• Voter registration: Registering voters through the Town computer system and the State Central Voter Registry.
• Census preparation: Preparing and processing the annual town census.
• Meeting coordination: Time stamping and posting meeting notices of Boards/Committees/Commissions.
• Document management: Assisting with filing and tracking numerous documents.
• Customer service: Responding to inquiries from the public and other municipal departments.
• Vital records: Performing functions pertaining to vital records & statistics, including genealogy.

Qualifications:

• Bachelor's degree preferred or 5-7 years of experience in municipal government or related field.
• Knowledge of Massachusetts General Laws and Town regulations pertinent to the Town Clerk's Office.
• Notary public certification or willingness to obtain within six months of hire date.
• Availability to work nights and weekends.