What are the responsibilities and job description for the Office Assistant - Accounts Payable/Receivable position at Craig & Heidt, Inc.?

Small family owned business looking for an Accounts Payable / Receivable and Office Assistant. Craig & Heidt, Inc. is a privately owned industrial civil construction contractor located in Houston, Texas. The company's roots date back over 70 years and we were incorporated in 1973.

Please note that this position will start at the corporate office in the Spring Branch Area, but the corporate office will be moving to Waller area within the next 6 months. Work hours are 7 : 00 am to 4 : 00 pm, Monday - Friday.

Accounts Payable / Receivable is responsible for the accurate and timely processing of the Company’s invoices to include coding, processing and research. In addition, the position is responsible for collecting and creating weekly payroll spreadsheets. Also, providing a high level of customer service to both internal and external customers.

Responsibilities & Duties :

Invoice processing- research and entry using accounting software
Establishing and maintaining relationships with new and existing vendors
Monitor accounts to ensure payments are up to date
Resolve invoice discrepancies
Manage weekly employee hours and create weekly spreadsheets for management.

Office Assistant - is responsible for answering phone calls, managing incoming and outgoing mail, maintaining office files, ordering supplies, welcoming visitors, and performing general administrative tasks to ensure the smooth operation of an office environment; requiring strong organizational skills, attention to detail, and basic computer proficiency.

Provide comprehensive clerical support – including managing phone calls, emails, and correspondence – ensuring timely and professional communication.

Maintains equipment by troubleshooting failures, calling for repairs, monitoring equipment operation and purchasing meter funds.

Oversee office supplies inventory, ordering necessary supplies, and maintaining a tidy and organized workspace.

Accurately input and update data in company systems, maintaining the confidentiality and integrity of sensitive information.Greet and assist visitors, clients, and employees with queries, providing a positive and professional first impression of the company.

Benefits :

401(k)

Health / Dental / Vision Insurance

Life / Disability Insurance

Education :

High school diploma or GED required

Associate Degree a plus

Qualifications :

1-3 years experience in accounts payable / receivable or experience in a general accounting position

Strong organization and communication skills

Excellent time management skills and ability to multitask and prioritize work

Ability to work under limited supervision and is able to problem solve

Proficiency with Word & Microsoft Excel

Construction office experience a plus

Computer Ease software experience a plus

Spanish Speaking a plus

Req ID : T1346454

Salary : $22

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Office Assistant - Accounts Payable/Receivable

What are the responsibilities and job description for the Office Assistant - Accounts Payable/Receivable position at Craig & Heidt, Inc.?

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