Payroll and Accounts Payable Specialist

POSITION SUMMARY

The Payroll and Accounts Payable Specialist plays a key role in the Business Office, serving as the primary backup for payroll processing and supporting accounts payable operations for the hospital and Craig Hospital Foundation. This position requires advanced knowledge of payroll systems, regulations, and best practices, as well as expertise in managing vendor accounts and processing complex financial transactions. The Payroll and Accounts Payable Specialist, in conjunction with the Payroll Officer ensures accurate payroll processing, troubleshooting payroll discrepancies, and maintaining confidential payroll information while ensuring smooth operations across both payroll and accounts payable functions.

Rate of Pay: $24.99 - $35.99 per hour based on experience

Posting Closing Date: April 13, 2025

Applications will be accepted until a sifficent number is received.  Craig Hospital reservest he right to either close or extend a posting.

POSITION REQUIREMENTS

• Licensure/Certification/Registrations: Must have a current, valid Colorado driver's license in good standing and insurable.
• Education: High School diploma is required.
• Experience: 5-7 years of experience in payroll and accounts payable, with a strong focus on payroll processing, vendor management, and reconciliation. Experience in a hospital or healthcare setting is highly desirable. Previous experience working with UKG (Kronos, Blackbaud Financial Edge accounting software along with utilizing Oracle Fusion) accounts payable software is preferred. General knowledge of paperless workflow is desired.
• Skills & Abilities: In-depth knowledge of payroll principles, regulations, and industry best practices. Expertise in payroll systems (e.g., UKG, Kronos, ADP, Paychex) with a proven ability to troubleshoot and resolve system issues. Ability to handle sensitive and confidential payroll information in strict compliance with company policies. Strong analytical skills with the ability to identify and resolve payroll discrepancies and system errors. Excellent communication and interpersonal skills, with the ability to work effectively with internal teams and external vendors. Superior attention to detail and organizational skills to manage complex payroll and accounts payable processes. Advanced proficiency in Microsoft Excel and other office software, including the ability to work with financial reports and spreadsheets.

ESSENTIAL FUNCTIONS

• Working in coordination with the Payroll Officer oversee and ensure the accurate and timely completion of all payroll and accounts payable functions.
• Provide advanced expertise in payroll and accounts payable issues, offering guidance to staff and employees.
• Maintain high standards of confidentiality and professionalism in all dealings with payroll and accounts payable data.
• Assist with month-end and year-end financial closing processes and reporting.
• Perform other duties as required, including supporting team members and participating in departmental meetings.

Payroll Oversight and Coordination:

• Lead the day-to-day payroll processing, ensuring all payroll data is accurately entered, verified, and posted in a timely manner.
• Oversee the review of time cards for accuracy and resolve missing or incorrect information to ensure payroll accuracy.
• Supervise the processing of pay garnishments and calculation of amounts as necessary.
• Ensure the recording of changes affecting net wages and promptly update payroll records.
• Collaborate with Human Resources to review new hires, pay changes, and other documents affecting payroll.
• Act as a key resource for employees, addressing payroll inquiries such as tax withholding, PTO donations, and W-2 access.
• Act as the backup for the Payroll Officer, troubleshoot system errors, and resolve payroll discrepancies.
• Maintain confidentiality and compliance with company policies regarding sensitive payroll information.

Accounts Payable Management:

• Oversee vendor management, ensuring accurate setup, timely review of vendor statements, and processing of vendor invoices.
• Supervise the payment process for vendor invoices, ensuring accuracy and proper documentation for all transactions.
• Take ownership of monthly accounts payable for both the hospital and the Foundation, including managing 1099 forms preparation and distribution.
• Lead reconciliation of vendor statements, ensuring timely payment and identifying discrepancies for resolution.
• Oversee the management of purchase order invoices and assist with resolving any discrepancies in coordination with other departments.
• Prepare positive pay files and ACH uploads, ensuring timely processing of payments.
• Oversee accounts payable operations for the Craig Hospital Foundation, including proper coding to the general ledger and obtaining necessary approvals.

Reporting and Documentation:

• Supervise the compilation of payroll and timekeeping data and ensure timely entry into the payroll system.
• Generate and review reports, including open invoices, aged accounts payable reports, and month-end financial reports.
• Ensure that all payroll and accounts payable transactions are documented accurately and in compliance with organizational policies.
• Assist with month-end closing and year-end financial reconciliation, including inter company transfers and payroll-related documentation.

 ** This job description is not intended to be an exhaustive list of all duties. Employee may perform other related duties as assigned.

Benefit Eligible Positions:

Craig Hospital offers an amazing benefit package for thos employees who are benefit eligible.  Our medical insurance is a self-funded plan administered by Allegiance Benefit Plans with two different comprehensive plans.  We have dental insurance through Delta Dental of Colorado.  Craig Hospital's vision plan is provided by EyeMed.  Ohter benefits offered to our employees include Life Insurance, Health Care and Dependent Care Spending Accounts.  Craig also provides and pay for both Short-Term and Long-Term Disability Insurance plans for every benefit eligible employee.  Our Paid Time Off (PTO) and Sas Leave are very competetive for paid days off for vacations, sick days, holidays and personal time. Additionally, we have a 403b Retirement Plan with matching contributions through Empower Retirement that you are elgible for upon hire.  Craig Hospital also offers Tuition Assistant and Employee Assistance Programs.

Salary : $25 - $36