Billing Specialist

WE ARE EXPANDING!

We are a rapidly growing regional crane company that is looking for a qualified individual to manage billings processing. Candidates should be ready to make a meaningful impact in a company steeped in a history of success. This person would be responsible for managing all aspects of the billing process. Individuals should be comfortable with the pressures of meeting a deadline. This is an opportunity to personally establish and grow skill sets with a fast paced, energizing, and proven team. Candidates should be self-motivated and flexible in accommodating the continuous challenges that accompany any business as well as the additional challenges associated with a growing business.

Who we are:

We are Crane Service Company Inc. and our corporate office is located in Upper Marlboro, MD. Established in 1926, we have a long proud history of servicing the Baltimore-Washington-Virginia region with a full lineup of cranes and related services. Our established reputation has made Crane Service one of the top choices to work for and work within the region. We do that by providing better service with better people. With our people being a key element of our success, finding the right Billing Specialist is a critical element to taking care of our business partners.

The Billing Specialist generates project invoice transactions and oversees assigned Accounts Receivable (A/R) Collections, ensuring the integrity and accuracy of A/R transactions. This position interacts closely with the company’s Finance-Contracts and Project Management teams, and has high visibility across the organization, driving company operations for billing and collections.

As a Billing Specialist, you will...

• Assist in the collections function to ensure prompt and orderly collection of billed transactions; regularly engage within the Company (Finance, Project Managers, Business Development, etc.) and with external customers to elevate A/R Collections to an optimal level
• Tactfully & extensively communicate (phone and email) to clients seeking payment on funds owed for work completed
• Prepare and issue monthly invoices for all billable projects and costs, including hourly, unit, milestone, and pass-through; guarantee timely and accurate tracking of customer contracts, change orders, and service invoices; meet departmental billing deadlines;
• Effectively communicate with Project Managers, Business Development, and Proposals & Contracts regarding contract documents, change orders, and other contract modifications, approvals, and any additional services related to billing activities to drive collections
• Assess and pursue opportunities for maximization of client billing; communicate with Finance leadership as to observations and actions taken
• Advise Accounts Payable on client billing, relative to consultant invoicing and reimbursable expenses
• Provide year-end support of auditor requirements, which may include research and reconciliation; perform additional assignments, as directed by Finance leadership

Experience & Minimum Requirements (on-site position)

• Bachelor’s Degree required, related field (i.e., Accounting, Finance or Business) preferred
• Billing and collections with contract experience preferred;
• Ability to work in a fast-paced, team environment, positive attitude, adaptive, and meet monthly finance and company reporting deadlines as required
• Ability to use sound judgment, with integrity to act autonomously in performing the duties of billing and collections
• Must possess a tenacious attitude around the work of billings in handling clients with due care and professionalism, and ensuring payments are received according to terms
• Advanced skills in Microsoft Office Excel, PowerPoint, etc., and experience using enterprise-level accounting software preferred

Qualified applicants are encouraged to submit their resume to hr@craneserviceco.com.