Administrative Assistant

At Creche Day School, we’re passionate about working with families and fostering a supportive and collaborative environment. We’re seeking an energetic and dedicated Administrative Assistant to join our team. In this role, you will provide essential support in managing school programs, handling data, coordinating with vendors, and communicating with families. Your proactive approach and ability to manage daily responsibilities effectively will contribute to our mission of building strong relationships within our team and with the families we serve.

Key Responsibilities:

Program and Data Support:

• Provide direct support to school programs under the direction of the Director.
• Maintain and manage the student enrollment database with accuracy.
• Generate and provide reports to Administration as needed.

Scheduling and Coordination:

• Schedule and coordinate meetings as requested.
• Support and anticipate the needs of Administration in overseeing daily operations.
• Coordinate with vendors and handle logistics related to school activities.

Communication and Interaction:

• Serve as the initial point of contact for small client issues and provide solutions as needed.
• Greet visitors warmly and field phone calls to the appropriate personnel.
• Check and respond to emails promptly and professionally.

Administrative Duties:

• Maintain and update files, ensuring all documentation is current and accurate.
• Handle various administrative tasks and other duties as assigned by the Director.

Required Skills and Qualifications:

• Experience: Minimum of one year of prior office experience required.
• Technical Skills: Proficient in Microsoft Word and Microsoft Excel; willingness to learn new software specific to the business.
• Communication: High level of communication skills, both oral and written.
• Office Knowledge: Thorough knowledge of office etiquette, procedures, clerical aptitude, and typing skills.
• Interpersonal Skills: Ability to work well with families and children; ability to analyze problems effectively and communicate with Administration.
• Multitasking: Ability to perform multiple tasks simultaneously and manage time effectively.
• Flexibility: Ability to work regular office hours with some flexibility.
• Preferred Knowledge: Basic knowledge of childhood development is preferred.

Working Conditions:

• Environment: Fast-paced and professional school environment.
• Physical Requirements: Ability to perform office tasks and interact with families and children.

Job Types: Full-time, Part-time

Pay: $14.00 - $18.00 per hour

Expected hours: 28 – 32 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• Monday to Friday
• No weekends

Work Location: In person

Salary : $14 - $18