Administrative Assistant

Position Summary

The Administrative Assistant / Receptionist is responsible for assisting management with administrative tasks including but not limited to answering phones, receiving, and distributing mail, sending packages via FedEx and UPS, ordering supplies, data entry, filing, etc. The Administrative Assistant / Receptionist will be required to interact with customers, visitors, and employees in a professional and courteous manner. Essential functions and responsibilities of the position may vary by location based on client requirements and business needs.

Essential Duties And Responsibilities

• Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section, or branch to which assigned.
• Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors.
• Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
• Greets customers, clients, and employees; answers inquiries or directs calls where necessary.
• Schedule’s meetings and handles travel arrangements, expense reports, etc.
• Maintain office memos and informational postings.
• Scan, fax and make copies upon request.
• Other duties and tasks as assigned by manager.
  
  

Qualifications

• Must have a minimum of 3 years prior administrative experience.
• Ability to prioritize and handle multiple projects and meet deadlines with minimal supervision.
• Must have working knowledge of Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Excellent oral and written communication skills, with ability and comfort level to communicate with senior management effectively.
• Demonstrates strong organizational skills, accuracy, and attention to detail.
  
  

Physical Demands:

• Involves sitting at a desk for extended periods of time.
• Requires occasional lifting, carrying, pushing, and/or pulling of up to 25 lbs.
• Requires frequent performing of repetitive motions with hands and/or arms.
• Ability to hear telephone conversations and speak clearly.
  
  

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.