Job Title:                 Accounts Payable Clerk

Reports to:              Accountant- Purchasing and Payables 

Days to Work:         226/12 Months

Pay Grade:              C/T:5 ($17.50 - $25.24) (Depends on Years of Experience)

Wage/Hour Status: Non-Exempt

Dept./School:          Business Services/Operations Center 

Date Revised:         08/26/2024

Report Date:           January 27, 2025                                          

In-House applicants must complete the online internal application process

All substitutes for Crosby ISD, if applying for a full time job, MUST complete an External Application

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications:

Education/Certification:

• High school diploma or GED
• TASBO Certification (Preferred)

Special Knowledge/Skills:

• Knowledge of basic accounting procedures
• Knowledge of basic accounts payable procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases, and do word processing
• Proficiency in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills

Experience:

• One year accounting-related experience at clerical level

• Experience with Skyward SMS Finance (Preferred)

Such alternatives to the above qualifications as the administration may find appropriate and acceptable.

Major Responsibilities and Duties:

Accounting

• Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
• Review and maintain vendor statements.
• Process checks on a weekly basis. Input payment data into the accounting software and prepare necessary reports to balance the weekly check run for accuracy.
• Process manual checks, as needed.
• Distribute copies of unpaid invoices as needed to the appropriate person.
• Research and respond to question from employees, budget managers, and vendors that relate to Accounts Payable.
• File office copies of checks and supporting documentation weekly.

Data Entry

• Input data into accounting system.

Records and Reports

• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain vendor files and set up new accounts and make changes as they occur.

Other

• Receive incoming calls, answer questions, and direct calls to the proper party.
• Stamp and distribute department mail.
• Keep informed of and comply with federal, state, and district policies, regulations, and procedures concerning the payment of district expenditures.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Supervisory Responsibilities:

•  None.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Crosby Independent School District - in compliance with the Title VII, American Disability Act, Age Discrimination in Employment Act, Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race, color, religion, national origin, sex, age, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information, Contact the Office of the Superintendent, Crosby Independent School District, 14670 FM 2100, Crosby, Texas 77532.

                                                         An Equal Opportunity Employer

Salary : $18 - $25