What are the responsibilities and job description for the Office Clerk/Administrative Support Specialist position at CrossRoad Engineers, PC?
CrossRoad Engineers, PC is looking for a competent Office Clerk/Administrative Support Specialist to perform various administrative and clerical tasks to support our office. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.
An effective Office Clerk/Administrative Support Specialist has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills and the ability to multi-task.
Responsibilities
- Maintain files and records so they remain updated and easily accessible.
- Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
- Answer the phone to take messages or redirect calls to appropriate colleagues.
- Utilize office equipment such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
- Undertake basic bookkeeping tasks and issue invoices, checks, payroll, etc.
- Assist in office management and organization procedures.
- Monitor stocks of office supplies and place orders when necessary.
- Assist in making travel arrangements.
- Assist in coordination and organization for all company events.
- Perform other office duties as assigned.
- HR Assistance – Assist HR Manager as needed.
Requirements and skills
- Proven experience as Office Clerk/Administrative Support Specialist or other clerical position
- Familiarity with office procedures and basic accounting principles
- Working knowledge of office equipment and processes
- Very good knowledge of MS Office
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- Creative background
- High school diploma
Disclaimer
This job description indicates the knowledge, skills, abilities, and essential and non-essential job functions (as covered under the Americans with Disabilities Act as Amended Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. An incumbent may be asked to perform other duties as required. The job description does not constitute a contract of employment and the company may exercise its employment-at-will rights at any time.
EOE – CrossRoad Engineers, PC is an EOE including disability/veteran.
