What are the responsibilities and job description for the Administrative Assistant position at Crowley Fleck PLLP?
Our Cheyenne, WY office is currently seeking an experienced Administrative Assistant.
POSITION SUMMARY:
The Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment, providing support and backup when needed. This position is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations.
KEY RESPONSIBILITIES:
- Provides support and backup to Legal Administrative Assistants and Paralegals as needed.
- Maintains electronic and non-electronic case files including scanning, copying, and filing.
- Opens and closes case files in accordance with firm procedures.
- Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
- Compiles, proofs, and revises legal documents, contracts, briefs, motions, and pleading as assigned.
- Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
- Assists attorneys with time entry as needed.
- May assist with inter-office and outer-office errands as needed.
- Responds to and resolves administrative inquiries and questions.
- Performs other related duties as assigned.
KEY SKILLS:
- Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
- Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.
- Able to work in collaboration within a team and independently.
- Able to learn new skills as technology evolves.
- Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
- Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
- Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
- Flexible and able to respond quickly and positively to shifting demands and opportunities.
- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
- Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
- Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
- Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
- Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
- Minimum of one year of experience in an administrative role preferred.
- Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
- Must be able to read, comprehend, and follow written and verbal instructions.
- Valid driver’s license.
- Must have a fully insured, reliable source of transportation.
- Available to work overtime as needed and approved by attorneys.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times
PAY & BENEFITS:
The Firm offers a competitive wage and a comprehensive benefits package including:
The Firm offers a competitive wage and a comprehensive benefits package including:
- Medical, dental, and vision.
- Employer paid short and long-term disability.
- Voluntary life, accident, and critical illness.
- Flexible spending accounts.
- Vacation, sick, and personal leave.
- Paid parental leave.
- Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).
DISCLAIMERS
This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
