Administrative Assistant

POSITION SUMMARY:

The Administrative Assistant for Human Resources will perform administrative tasks and services to support effective and efficient operations of the organizations within the Human Resource department of Crusader Community Health (CCH). This role will also provide administrative support to the members of the Executive Leadership Team (ELT).

ESSENTIAL FUNCTIONS:

• Follows all Crusader policies related to confidentiality, ensuring the privacy of employee related issues or employee records.
• Complies with established organizational policies and procedures.
• Greets and provides organizational guidance to patients, employees or guests who visit the Executive offices.
• Accurately maintains the integrity of the employee personnel files, contracted files, and other records and documentation, filing weekly.
• Independently provide a wide variety of clerical, administrative and office support to the Human Resources department and/or the Executive Leadership Team.
• Facilitates the on-boarding process for new hires ensuring all paperwork is completed and filed. Provides clerical support for the New Employee Orientation and monthly Lunch and Learns.
• Tracks department orientation checklist, competencies, new hire forms, new and annual trainings, policies and other documents.
• Enters employee’s demographic and compensation updates in the Human Resource Information System while ensuring the accuracy of the data.
• Manages the Human Resources electronic recruitment mailbox for all positions and posts positions in the HRIS. Posts positions on internal and external recruitment websites.
• Responds to all written and telephone employment verifications.
• Organizes the Service Awards Program by coordinated and ordering service award gifts, creating and sending employee invitations, and preparing all aspects of service award events.
• Creates informational packets for employee exit interviews and processes unemployment claim responses for all positions.
• Oversees the distribution of the employee birthday cards.
• Orders lunches for Board Meetings and Human Resources functions.
• Tracks the driver’s license and liability insurance on employees.
• Updates documentation as needed in the online HR Toolbox.
• Coordinates internal workforce training sessions.
• Completes other projects with the Vice President Human Resources and Director of Human Resources.
• Other duties or projects as assigned by the Director of Human Resources or their designee.

EDUCATION/EXPERIENCE/TRAINING:

Education:

• A minimum of a high school or GED is required.
• An Associate Degree is preferred.

Experience:

• A minimum of two-three years in an office setting is required.
• Previous administrative assistant experience is preferred.

Knowledge of:

• Administrative functions and procedures.

Technical Knowledge:

• Microsoft Office software specifically Word, Excel, Outlook, PowerPoint and OneNote preferred.
• Office equipment including computers, telephone system, fax machine, and scanners.
• Human Resources Information Systems preferred.

Crusader Community Health serves the Rock River Valley area with quality primary health care for all people in need. CCH provides a comprehensive benefits package which includes: Medical, Dental, Flexible Spending/Health Savings Account, Life Insurance, Accident Coverage, Critical Illness Coverage. Employees enjoy company paid Life Insurance, Short Term Disability and Long Term Disability, paid Holidays, Personal Days, accrued Paid Time Off hours (PTO) -15 days in the first year. Additionally, employees may enroll in the CCH 403(b) Retirement Plan, with employer match after one year of service.

Crusader Community Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.