AR/AP Specialist

Accounts Receivable/Accounts Payable (AR/AP) Specialist

Location: Houston, TX

Job Summary

Seeking a skilled Accounts Receivable/Accounts Payable (AR/AP) Specialist to join our finance team. With a focus on delivering high-quality specialty equipment, we need a detail-oriented professional with hands-on NetSuite experience to manage financial transactions, maintain accurate records, and support our growth. This role is critical to ensuring smooth AR/AP operations in a dynamic, equipment-focused environment.

Key Responsibilities

Accounts Receivable (AR):

• Generate and process customer invoices, payments, and credit memos using NetSuite.
• Monitor AR aging, follow up on overdue accounts, and resolve billing issues promptly.
• Provide regular AR reports to management to support cash flow forecasting.
• Maintain up-to-date customer records and ensure efficient collections processes.

Accounts Payable (AP):

• Input vendor invoices, process payments, and reconcile statements within NetSuite.
• Verify invoices against purchase orders and receipts for specialty equipment purchases.
• Manage payment timelines to optimize cash flow and strengthen vendor partnerships.
• Assist with month-end AP close, including accruals and account reconciliations.

NetSuite Administration:

• Leverage NetSuite to streamline AR/AP workflows, produce financial reports, and ensure data accuracy.
• Address basic NetSuite troubleshooting and escalate complex issues as needed.
• Customize NetSuite dashboards and reports to meet Specialty Equipment’s finance team needs.

General Duties:

• Support month-end and year-end closings, audits, and financial documentation.
• Ensure compliance with company policies, GAAP, and Texas-specific regulations.
• Work closely with sales and procurement teams to address equipment-related billing inquiries.
• Handle additional finance-related tasks as directed by management.

Qualifications

Education & Experience:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 2-3 years of AR/AP experience, ideally in equipment, manufacturing, or industrial sectors.
• Demonstrated expertise in NetSuite ERP (required).

Skills & Abilities:

• In-depth knowledge of AR/AP processes and financial best practices.
• Proficiency in NetSuite for transaction processing, reporting, and workflow management.
• Exceptional attention to detail and analytical skills.
• Strong Excel skills (e.g., pivot tables, formulas).
• Ability to multitask and meet deadlines in a fast-paced environment.
• Effective communication skills for collaboration with internal teams and external partners.

Preferred Qualifications:

• Experience with specialty equipment or related industries.
• Familiarity with Houston-area vendors and business practices.
• Understanding of Texas sales tax and use tax requirements.

• EDUCATION/COMPETENCY/CERTIFICATION REQUIREMENTS
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).