Demo

AR/AP Specialist

CTS Complete Technical Services
Houston, TX Contractor
POSTED ON 3/14/2025
AVAILABLE BEFORE 4/12/2025

Accounts Receivable/Accounts Payable (AR/AP) Specialist


Location: Houston, TX


Job Summary

Seeking a skilled Accounts Receivable/Accounts Payable (AR/AP) Specialist to join our finance team. With a focus on delivering high-quality specialty equipment, we need a detail-oriented professional with hands-on NetSuite experience to manage financial transactions, maintain accurate records, and support our growth. This role is critical to ensuring smooth AR/AP operations in a dynamic, equipment-focused environment.


Key Responsibilities

Accounts Receivable (AR):

  • Generate and process customer invoices, payments, and credit memos using NetSuite.
  • Monitor AR aging, follow up on overdue accounts, and resolve billing issues promptly.
  • Provide regular AR reports to management to support cash flow forecasting.
  • Maintain up-to-date customer records and ensure efficient collections processes.


Accounts Payable (AP):

  • Input vendor invoices, process payments, and reconcile statements within NetSuite.
  • Verify invoices against purchase orders and receipts for specialty equipment purchases.
  • Manage payment timelines to optimize cash flow and strengthen vendor partnerships.
  • Assist with month-end AP close, including accruals and account reconciliations.


NetSuite Administration:

  • Leverage NetSuite to streamline AR/AP workflows, produce financial reports, and ensure data accuracy.
  • Address basic NetSuite troubleshooting and escalate complex issues as needed.
  • Customize NetSuite dashboards and reports to meet Specialty Equipment’s finance team needs.


General Duties:

  • Support month-end and year-end closings, audits, and financial documentation.
  • Ensure compliance with company policies, GAAP, and Texas-specific regulations.
  • Work closely with sales and procurement teams to address equipment-related billing inquiries.
  • Handle additional finance-related tasks as directed by management.


Qualifications

Education & Experience:

  • Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
  • 2-3 years of AR/AP experience, ideally in equipment, manufacturing, or industrial sectors.
  • Demonstrated expertise in NetSuite ERP (required).


Skills & Abilities:

  • In-depth knowledge of AR/AP processes and financial best practices.
  • Proficiency in NetSuite for transaction processing, reporting, and workflow management.
  • Exceptional attention to detail and analytical skills.
  • Strong Excel skills (e.g., pivot tables, formulas).
  • Ability to multitask and meet deadlines in a fast-paced environment.
  • Effective communication skills for collaboration with internal teams and external partners.


Preferred Qualifications:

  • Experience with specialty equipment or related industries.
  • Familiarity with Houston-area vendors and business practices.
  • Understanding of Texas sales tax and use tax requirements.


  • EDUCATION/COMPETENCY/CERTIFICATION REQUIREMENTS
  • Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).

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