AP/AR Specialist

A world-class company

Welltec is a diverse company with employees from more than 50 countries. This contributes to our unique atmosphere with a global dimension and yet a strong local foothold at the various bases. Our technologies and services are for the worldwide market, but our solutions are local and tailored to each client. To achieve this, we depend on highly trained and motivated employees. Our policy is to hire locally and work globally. Therefore, we recruit where we operate and train our employees at the Welltec Academy, supplemented with external training from third parties as needed. Our global dimension offers a range of opportunities for those who are motivated by a challenging and multicultural environment where employees come from very different backgrounds but with a common wish to collaborate and succeed.

The department

Welltec is actively recruiting for an AP/AR Specialistbased in Katy, TX, USA. Under guidance from the Finance Manager, the Accounts Payable / Receivable Specialist will perform financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures and providing these services effectively and efficiently to ensure that finances are accurate and up to date and that vendors and suppliers are paid within established time limits. The specialist will also ensure the integrity of revenues by generating invoices, reconciling accounts, and collecting outstanding customer balances.

The position

The Accounts Payable duties will consist of the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner, which include:

· Responsible for processing and monitoring payments and expenditures, providing these services effectively and efficiently by meeting deadlines

· Receive and verify invoices and requisitions for goods and services

· Obtain proper approvals on all invoices

· Verify that transactions comply with financial policies and procedures

· Capitalize fixed asset purchases when appropriate

· Code and prepare batches of invoices for data entry

· Process backup reports after data entry

· Manage the weekly payment runs (ACH, checks, wires)

· Identify invoices related to intercompany recharging

· Review monthly statements from vendors

· Prepare vendor checks for mailing

· New vendor set up in Dynamics NAV

· Monitoring and maintenance of Aged Payables and reconciling vendor accounts

· Maintain updated vendor files and file numbers

· Assists with monthly financial close and annual audits

· Assist with ordering office supplies, telephones, and office mail

· Performing other duties as assigned by the Finance Manager

Support the accounts receivable processes to ensure that finances are maintained effectively, up to date, and accurately for the US, Trinidad & Tobago, Guyana, and Canada.

The candidate

As an AP/AR Specialist, your task will include but not be limited to:

· Perform collection calls as needed. Develop and maintain relationships with key individuals in client finance departments

· Receive field tickets and obtain appropriate sales approvals

· Generate invoices and send them to customers

· Update CRM and ISS (for issued invoices and payments received) in a timely manner

· Post remittances in Dynamics

· Review CRM and compare to Revenue Tracker for missing tickets

· Update A/R Aging explanations

· Prepare required tax reconciliations

· Perform Special projects as needed

Professional Skills

· Bachelor/University Degree in Business is preferred but not required

· A/P and A/R experience is a plus

· English, Written (requirement)

We offer

Working with Welltec® means taking on new endeavours and personal development in a demanding work environment. It is exciting, rewarding, and a diverse place to work. Welltec® is an equal-opportunity employer. We offer great career opportunities for the right candidate.

The process

If you are interested and feel you match the qualifications for this position, please submit your resume.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person