What are the responsibilities and job description for the Administration Coordinator position at Cube hub?
Job Title : Administrative Coordinator FullTime (InOffice)
Location : Tarzana CA
Duration : 12 Months Contract / Temp with the possibility of extension
Shift Details : 1
Shift
Job Description :
We are seeking a proactive and detailoriented Executive Administrative Assistant / Office Manager to support the VP of Manufacturing & Facilities and manage operations at our Tarzana site. This role requires a highly skilled professional with a proven track record of providing executivelevel administrative support managing office operations and ensuring seamless coordination in a fastpaced environment.
Key Responsibilities :
Serve as the primary point of contact for the Tarzana site and provide backup support to other locations.
Provide comprehensive administrative support to senior leadership including calendar management travel planning (domestic and international) and expense reporting.
Coordinate office operations and manage vendor relationships (e.g. security pest control health & safety).
Act as a trusted partner to the VP of Manufacturing & Facilities ensuring tasks are prioritized and deadlines are met.
Plan and coordinate virtual and inperson meetings across multiple time zones.
Lead special projects and ensure their successful and timely completion.
Assist with internal events team activities and other administrative tasks as needed.
Maintain SharePoint sites and create professional documents using Microsoft Office tools.
Qualifications :
High School Diploma or equivalent required; Bachelors degree preferred.
5 years of administrative support experience (10 years preferred).
Industry experience in pharmaceutical biotechnology or life sciences is strongly preferred.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and SharePoint.
Experience with virtual platforms such as MS Teams and Zoom.
Strong organizational timemanagement and problemsolving skills.
Ability to multitask prioritize and maintain confidentiality in a fastpaced environment.
Exceptional communication and interpersonal skills.
Preferred Qualifications :
Experience with Coupa or similar expense reporting systems.
Vendor management and office management experience.
A positive teamoriented attitude and the ability to work collaboratively and independently.
