Administrative Assistant - Juvenile Probation

Job Description

The Administrative Assistant serves as the primary customer service agent by greeting and assisting clients and the general public. He/she also performs a variety of specialized clerical duties and responsibilities within the department.

Full Time Employment

Job Title: Administrative Assistant

Classification: Administrative Assistant

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Starting Salary: $17.98 an hour / $35,061.00 annually

DBM rating: 103

Position Code: JP2000

All current county employees will follow the promotion/demotion policy.

Responsibilities

• Greets and assists clients and the general public by taking or providing information and directing them to the proper locations
• Answers telephone calls and responds to general questions; directs calls to the proper probation officer or takes messages
• Performs juvenile record checks for police departments or other agencies and verifies dispositions on current or previous cases on the telephone
• Transcribes dictation and types reports, Court Orders, Social Histories, Juvenile Petitions, and correspondence for Juvenile Probation Officers and other staff members as required
• Files Court related documents
• Processes required department documents, forms, and/or reports as required
• Prepares the On-Call Schedule yearly and monthly, types schedule and submits to the proper departments, and updates schedule and the On-Call book on a weekly basis and distributes
• Serves as troubleshooter for computer problems
• Requests hours and organizes and itemizes all yearly training hours for all probation officers and supervisors
• Enters all training events into the JEMS database and includes Probation officers hours attended for each training event
• Enters all expenses related to training events into the JEMS database and prints reports to help assist in the training budget
• Enters all juvenile records for out of state transfers and travel permits into the JIDS Database
• Obtains proper interstate compact forms for the processing of specified requests and submits through the JIDS Database
• Communicates between probation officers and interstate compact for any required documentation or records
• Pulls juvenile files and enters all required data into the Access database
• Pulls information as requested and sorts data into reports to obtain statistic numbers and other pertinent information needed to keep funding for the PCCD Grant
• Attends meetings or training sessions as required, which may include locations such as State College and/or other locations
• Performs any additional duties as assigned by the Chief Juvenile Probation Officer or Administrative Coordinator

Qualifications

• High school diploma or equivalent plus business/clerical and computer training
• 2-3 years of working experience in an office or court system preferred
• JCMS knowledge preferred
• Must possess the technical knowledge of operating personal computers and other office equipment and maintaining computer programs
• Must possess the ability to maintain confidentiality in regard to client information and records

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors. We identify diversity as a strength and consider it a growing, valuable asset of our community. We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment.

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:

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Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance