Administrative Assistant - Sheriff's Office

To provide administrative support to the Cumberland County Sheriff’s Office by ensuring proper docketing and return of Civil Process in accordance with Pennsylvania Rules of Civil Procedure and accurately maintaining and reconciling financial accounts.

Position Information:

Position Code: SH3036

Five Factor Grade: 103

Salary: $17.98/hour/$35,061.00/annual

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Job Title: Sheriff's Office: Civil Complaints/Accounting

Classification: Administrative Assistant

Current Cumberland County Employees will follow the County Promotion/Demotion policy. 

Responsibilities

• Docket, process and maintain foreign and local civil processes in accordance with Pennsylvania Rules of Civil Procedure and prepare these cases for service by Deputies.
• Receive and post deposits; apply sheriff's costs in accordance with Sheriff's Fee Bill; disburse monies to appropriate payees and prepare and file affidavits of service. 
• Maintain and reconcile monthly reports of all monies received and disbursed by the Sheriff's Office; reconcile monthly bank statements.
• Prepare annual audit reports; assist with annual audit.
• Attends meetings and/or training sessions as required.
• Assist with duties of other office staff in their absence.
• Performs other job-related duties as required
• Any other duties as assigned

Qualifications

EDUCATION/TRAINING:

• Associates degree preferred or equivalent work experience
• Para legal certification preferred or equivalent work experience

WORK EXPERIENCE:

• Two to four years working experience in criminal justice.
• Accounts receivable/Accounts payable experience preferred

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.  

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

 Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors.  We identify diversity as a strength and consider it a growing, valuable asset of our community.  We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment. 

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance

Salary : $35,061