Accounting Assistant

Job Description

Job Description

20-30 hours / week – hybrid

ABOUT CYBERTROL

Cybertrol Engineering creates and delivers custom-engineered automation hardware and software solutions to manufacturing customers throughout the upper Midwest and across the world. The firm is privately owned, headquartered in Minneapolis, and has additional offices in Madison and Marshfield, WI. There is an extraordinarily strong engineering culture that emphasizes both personal and professional growth along with a commitment to providing high-quality solutions, including : plant-wide automation, information, and industrial IT (Information Technology) infrastructure; custom control panel design and fabrication; and upgrades of obsolete automation systems.

JOB SUMMARY

We are seeking a proactive and detail-oriented part-time Accounting Assistant to join our team in a hybrid role, combining remote work with on-site responsibilities in Maple Grove, Minnesota. The ideal candidate will be proficient in handling Accounts Receivable (AR) / Accounts Payable (AP) aging, Accounts Payable reviews, Accounts Payable payments, revenue generation, running predefined accounting reports, setting up vendors in our ERP system (Deltek Vantagepoint), and managing Return Materials Authorizations (RMAs).

ESSENTIAL JOB FUNCTIONS

• Data Entry : Input Accounts Payable invoices in ERP systems
• Accounts Receivable / Accounts Payable Aging : Monitor and maintain accounts receivable and payable aging reports, ensuring accurate and timely collection and payment processes
• Accounts Payable Review : Conduct thorough reviews of accounts payable to ensure accuracy and compliance with company policies
• Accounts Payable Payments : Process both purchase order invoices and non-purchase order invoices in a timely manner while ensuring accuracy and compliance with company policies
• Running Predefined Accounting Reports : Generate accounting reports (e.g. revenue generation report)
• Vendor Setup in ERP System : Set up and maintain vendor accounts in the ERP system (Deltek Vantagepoint), ensuring all information is accurate and up to date
• Vendor Communications : Collaborate with vendors on any discrepancies in a customer-focused way. Respond to inquiries as it pertains to processing vendor invoices
• Return Materials Authorizations (RMAs) : Assist with the Return Materials Authorization process

REQUIRED EXPERIENCE

Cybertrol is committed to equal employment opportunities for all applicants and employees. Applicants will receive consideration for employment regardless of veteran status, race, color, religion, sex, marital status, national origin, physical or mental disability, age and / or any other protected status as required by law.