Administrative Assistant

Job Title: Administrative Assistant

Facility: Cypress Garden Center for Nursing & Rehabilitation

Shift: 9am-5pm

Salary: $25-30 per hour

Responsibilities:

• Provide administrative assistance to the Administrative staff, including the Administrator.
• Act as a Personal Assistant to the owners, handling travel arrangements, coordinating loan applications, and paying personal bills.
• Oversee the calendar for the Administrator and Regional Administrator.
• Support and communicate between the Administrator’s office and other departments.
• Perform temporary or long-term assignments for various departments as required by the Administrator.
• Process Accident/Incident reports and workers' compensation paperwork.
• Complete annual OSHA reporting and assist in DSRIP data submission.
• Schedule meetings with outside agencies, including governmental agencies.
• Create visitor labels and handle mail for the Administrator and other executives.
• Maintain files and prepare correspondence for the Administrator and department directors.
• Operate paging or telephone systems and ensure the front desk is covered.
• Greet visitors and direct them to appropriate offices or resident rooms.
• Assist Human Resources with tasks such as greeting potential employees, coordinating interviews, and handling new hire paperwork.
• Oversee doctors' and consultants' credentialing and distribute monthly physician schedules.
• Serve as the IT coordinator, maintaining a log of all calls and outcomes.
• Assist in state survey preparations and coordinate responsibilities of the facility driver.
• Organize special functions such as holiday parties and retirement parties.

Requirements:

• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when necessary.
• Must be able to seek out new methods and incorporate them into existing practices.
• Must be able to read and interpret financial records and reports.
• Must be knowledgeable of computer systems, applications, and other office equipment.

We look forward to welcoming a dedicated and skilled Administrative Assistant to our team at Cypress Garden Center for Nursing & Rehabilitation. If you meet the above requirements and are passionate about making a difference in a supportive and caring environment, we encourage you to apply.

Cypress Garden Center for Nursing & Rehabilitation is an equal opportunity employer.

IND123

Salary : $25