What are the responsibilities and job description for the Full Charge Bookkeeper position at D'vine Grace Vineyard?
Welcome to D'Vine Grace!
We are a small, family-owned business located in McKinney, Texas, focused on producing private events with excellence—primarily luxury weddings. At D’Vine Grace Vineyard, we create unforgettable, faith-filled experiences and serve with purpose and attention to every detail.
Our team is growing, and we are currently seeking a Full-time experienced Full Charge Bookkeeper & Administrative Aid to help us track financial performance, manage billing, and maintain operational organization behind the scenes.
Job Summary
The ideal candidate will have strong bookkeeping experience, be proficient in QuickBooks and Excel, and be highly organized, detail-oriented, and proactive. This role requires working closely with the Owner and Venue Director, supporting both operational and financial functions across two LLCs—our operating entity and holding company.
You’ll manage daily accounting tasks, track client invoices, oversee expenses, support payroll, ensure tax compliance, and prepare weekly reporting. Experience in the hospitality, manufacturing/inventory, or event industry is highly preferred.
Key ResponsibilitiesBookkeeping & Finance
- Maintain financial records across 2 LLCs with proper coding and reconciliation
- Process A/R and A/P, track credit card accounts, and manage invoicing with accuracy
- Maintain and reconcile the general ledger, prepare journal entries, and complete month-end close
- Perform reconciliations for bank and credit card statements
- Track expenses and cost per event, including labor, bar, rentals, and upgrades
- Monitor payroll records and coordinate with Leader team
- Maintain accuracy in fixed vs. variable costs
- Ensure compliance with state and federal tax obligations
- Assist in budgeting and forecasting for the business
Client Billing & Admin
- Track all client invoices and upcoming due dates via Tripleseat CRM
- Send follow-ups and reminders for upcoming and overdue payments
- Ensure accurate client billing and financial contract tracking
- Track and log sales commissions and payouts for the sales team
- Submit weekly reporting and summaries to leadership
- Manage documentation uploads and organizational systems
- Handle special office management projects as needed
Qualifications
- Minimum 3 years of bookkeeping experience (hospitality or inventory-based business a plus)
- Strong knowledge of QuickBooks and Microsoft Excel
- Familiarity with Tripleseat CRM (or similar systems)
- Solid understanding of GAAP principles
- Excellent communication skills – verbal, written, and interpersonal
- Strong attention to detail, confidentiality, and high ethical conduct
- Ability to multitask and meet multiple deadlines in a fast-paced environment
- Highly organized with ability to work independently and within a team
Preferred Experience
- Bookkeeping: 3 years
- QuickBooks: 3 years
- Hospitality/Event industry or multi-LLC business
- Client invoice management and payment collections
- Commission tracking and reporting
Why Join Our Team?
- Family-run, faith-based culture rooted in integrity and excellence
- Beautiful vineyard venue with a meaningful mission
- Flexible schedule with growth potential into a full-time leadership role
- Opportunity to help build systems and processes that support a growing brand
Job Type: Full-time
Pay: From $22.00 per hour
Expected hours: No less than 40 per week
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Mckinney, TX 75071 (Required)
Ability to Relocate:
- Mckinney, TX 75071: Relocate before starting work (Required)
Work Location: In person
Salary : $22