Litigation Administrative Assistant - Boston, MA - 25945

Litigation Administrative Assistant – Legal – Boston, MA

We are seeking a Litigation Administrative Assistant to join a distinguished law firm located in Boston, MA. The ideal candidate will bring significant litigation experience, in-depth knowledge of court procedures, and a proven ability to provide seamless support to a litigation partner. This position requires exceptional organizational skills, multitasking abilities, and the capacity to maintain professional communication with both internal teams and external parties.

Position Details:

• Type: Permanent
• Location: Onsite, Boston office (5 days per week)
• Compensation: Base salary of $105,000 (commensurate with experience)
  
  

Key Responsibilities:

• Perform administrative tasks, including organizing litigation binders, managing phone coverage, processing mail, and tracking case deadlines.
• Maintain attorneys' schedules by updating appearances and appointments based on received mail and other communications.
• Manage case files (physical and electronic) and ensure accurate document organization.
• Prepare, proofread, and file legal documents (e.g., pleadings, motions, and discovery requests) in compliance with court rules.
• Conduct research using tools like Westlaw, PACER, and state court dockets.
• Coordinate with courts, litigation vendors, and clients, ensuring efficient preparation for trials, hearings, and depositions.
• Communicate with clients, witnesses, and external parties, providing updates and gathering necessary information.
• Assemble and organize materials, exhibits, and documents for court appearances and meetings.
  
  

Required Qualifications:

• Bachelor’s degree (or Associate’s degree with 10 years of relevant litigation experience).
• Extensive knowledge of Massachusetts Courts, including experience preparing Rule 9A motion packages for Massachusetts Superior Courts.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint), Westlaw, PACER, Adobe Acrobat, Visio, and document comparison software.
• Notary Public certification is preferred.
• Strong organizational skills with attention to detail and time management.
• Excellent interpersonal, verbal, and written communication skills.
• Professional demeanor with the ability to interact courteously and diplomatically.
• Proven ability to manage multiple tasks in a fast-paced environment.
• Ability to efficiently follow written and verbal instructions.
  
  

If you are interested in this opportunity, please send your resume to Allie at aross@daleyaa.com.

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