What are the responsibilities and job description for the Human Resources Specialist position at Dallas Museum of Art?
Description
Description
Position: Human Resources Specialist
Reports to: Director of Human Resources
Department: Human Resources
Classification: Exempt, Full-time
Benefits: Full Museum Benefits
Schedule: M-F 9-5; hybrid schedule available
Salary: Minimum starting salary $48,000 annually, or commensurate with experience
Scope of Position:
This position reports to the Director of Human Resources and provides administrative support of the day-to-day Human Resources operations facilitating retirement and benefits administration, leave administration, employee relations, legal compliance, employee engagement events, and employee communications. This position is a key member of the HR department and will be instrumental in supporting employee communications and morale.
Essential Functions:
- Leads annual benefits enrollment and is the main point of contact for benefit brokers
- Responsible for monthly benefit billing reconciliation and invoice processing
- Facilitates new hire benefits orientation and reviews file feeds for additions and removals
- Benefits Administrator for the organization, acting as the sole point of contact for all benefits-related matters.
- Monthly benefit invoicing
- COBRA Enrollments
- Benefit Changes for qualifying events
- Workers’ Compensation claims
- Administrator for 401k retirement plan, compliance notifications, and assists in the annual audit
- HR records Administrator - maintain records of new hire benefit enrollment, 30-60-90-day check-ins, and process all terminations by scheduling exit interviews, helpdesk tickets, payroll separation forms, and administering the return of company property
- Collaborates with Payroll Manager to apply appropriate benefits with employee records.
- Administer and track employee FMLA and other leave with proper documentation and communication to employees and managers
- Administer first-level employee relations, working with managers and providing coaching and documentation support
- Lead employee engagement efforts by driving internal events calendar. Schedule events with the support of the employee engagement team.
- Develop monthly wellness challenges and events (holiday party, luncheons, monthly coffee-talk, etc.)
- Assigns all new hires appropriate new hire training modules
- Assists ERGs with administrative support
- Administrator of unemployment claim reporting to the Texas Workforce Commission
- Manages and responds to all inquiries in the HR inbox
- Main point of contact for internal all-staff communication, including monthly staff newsletter
- Oversees recruiting for front-of-house positions and conversions
- Handles and responds to general HR inquiries
- Performs other related duties as required and assigned
Requirements
Requirements
- Education, Experience, and Certification:
- Bachelor's degree in business, Human Resources Management, or related field required
- 3 years of benefits administration experience preferred
- PHR Certification preferred
- Paylocity HRIS experience preferred
- Bilingual in English and Spanish preferred
Key Qualifications:
- Proficiency using a variety of computer/ software applications and reporting functions especially in Excel and Microsoft Word software
- High level of interpersonal skills to be personally welcoming and handle confidential situations with credibility
- Knowledge of HR office administration and documentation procedures
- Attention to detail, proficiency in establishing priorities, meeting deadlines and project management
- Excellent spelling, grammar, phone, oral and written communication skills
- Willingness to personally demonstrate compliance to museum policy
- Calm and patient demeanor when handling difficult interactions
Our Core Values
Act with Integrity: We are honest and ethical.
Build Inclusivity: We create spaces where everyone can feel like they belong.
Communicate Respectfully: We listen intentionally and advocate for diverse perspectives.
Embrace and Drive Change: We are innovative, creative, and solutions driven.
Foster Connections: We collaborate around shared goals.
Maintain Balance: We encourage ourselves and each other to reflect and recharge.
Remain Curious: We pursue personal and professional learning.
Equity, Diversity, and Inclusion Policy
The Dallas Museum of Art fosters equity, celebrates diversity, and supports inclusion. We acknowledge that diverse backgrounds and voices of visitors, volunteers, trustees, staff, and communities represented in the collection make us stronger and better equipped to make positive impacts locally, nationally, and internationally.
Equity
Society’s historical legacies and systemic barriers have created disparities in the communities we serve. Knowing this, we strive to expand and enhance arts opportunities for all.
Diversity
Many factors—including but not limited to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, veteran status, disability, genetics, economic backgrounds, and experiences—make individuals and groups unique. Our goal is to ensure visitors, volunteers, trustees, staff, and collections reflect this diversity.
Inclusion
We commit to listening to and learning from diverse voices and perspectives. We create a vibrant and accessible social space that encourages dialogue and the exchange of ideas through arts and culture.
EOE
The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary : $48,000
