Bilingual Construction Administrative Assistant (Portuguese and English)

Job Summary:

We are seeking a detail-oriented, fast learning and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, ensuring the office runs efficiently and can work in a fast paced environment

Key Responsibilities:

• Bookkeeping & Financial Tracking: Manage purchasing records and materials for job sites, track expenses, and reconcile accounts payable/receivable.
• Project Oversight: Monitor pending processes for homes under construction, manage timelines, and handle multiple properties simultaneously.
• Team Coordination: Serve as the liaison between project managers, construction teams, and office staff, ensuring everyone is aligned on next steps.
• Administrative Support: Assist Project Managers and the construction team with scheduling, document prep, and general office tasks.
• Vendor & Subcontractor Communication: Coordinate with vendors, suppliers, and subcontractors to ensure timely deliveries and compliance with necessary documentation.
• Office Operations & Inventory Management: Oversee daily office activities, manage office supply inventory, and maintain an organized office environment.
• Communication: Manage phone, email, and mail communications, ensuring timely responses and action.
• Expense & Budget Tracking: Work with the accounting team to monitor project expenses, review budgets, and assist with invoicing.
• Multilingual Communication: Communicate effectively in both English and Portuguese with teams, vendors, and clients.

Requirements:

• Proven experience in an office administration role or similar capacity, ideally in the construction or project management field.
• Have some knowledge of the Construction Area Not required but a plus)
• Strong proficiency in file management, office operations, and basic bookkeeping tasks.
• General Construction is highly preferred.
• Experience with spreadsheet software (Excel, Google Sheets, etc.) and basic data management.
• Excellent verbal and written communication skills in both English and Portuguese.
• A proactive, solution-oriented mindset with a passion for ensuring smooth, efficient office and project operations.
• QuickBooks experience is highly desirable.

This position offers a competitive salary, opportunities for professional growth, and a dynamic work environment. If you have a passion for ensuring smooth office operations and possess the required skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $850.00 per week

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• QuickBooks: 1 year (Preferred)

Ability to Commute:

• Marlborough, MA 01752 (Required)

Work Location: In person

Salary : $850