What are the responsibilities and job description for the Supply Chain Specialist position at Dartmouth-Hitchcock Health?
Overview
Provide expertise in assigned area of responsibility by: 1) keeping current with the latest technology, trends and best practice; 2) providing guidance, tracking and on-going support for employee training, Acts as secondary contact for departmental directives for all issues and concerns related to the supply chain department.
Responsibilities
Contributes to the short and long term departmental planning and strategy.
Oversee training within his/her area of expertise in the department, which includes: identifying needs, developing training, providing/facilitating training, track training, and validating the effectiveness of the training.
Acts as a Supply Chain Liaison with customer regarding requests for new products or services, or complaints associated with defective items and develops corrective action plans.
Works with other customers and other Supply Chain team members to facilitate product or equipment evaluations, conversions, and staff training.
Participates on project teams and attends meetings as assigned.
Assists analytics staff to develop and maintain product catalogs as assigned.
Manages e-Procurement module and educates end users on e-Procurement, troubleshoots errors, maintains product catalog, and communicates changes to shopping guides.
Purchases supplies, services and equipment in a timely manner within established policies and procedures, including signature authority.
Follows up on purchase orders and requisitions to ensure timely delivery or communication on status.
Works with Accounts Payable to implement payment process, monitors and resolves any supplier payment issues.
Assists Accounts Payable to promptly resolve payment disputes and invoice discrepancies.
Manages flow of information from Epic and Surgery Exchange to PeopleSoft.
Manages and monitors inventory and resolves discrepancies.
Scans and replenishes PAR carts as well as adjust optimal quantity to ensure product availability.
Receives purchase orders in PeopleSoft and prints put away plans and delivery receipts.
Checks consignment inventory by scanning into Web Ops and delivers to the Operating Room.
Updates master data file for new products and price updates.
Establishes and maintains data integrity standards for maintenance of master files and ensures item mast data integrity.
Prepares statistical summaries and reports from MMIS involving purchase history, usage, expense, and departmental spend performance management and other data to include vendor analysis and item data integrity.
Other duties as required or assigned.
Qualifications
Bachelor's degree in related field of study preferred.
Three (3) years previous purchasing experience required, healthcare setting preferred.
Excellent interpersonal skills and self-motivation required.
Proficiency with Microsoft Word and Excel.
Ability to work effectively in groups, build consensus and communicate effectively with all levels of personnel within our healthcare system and with suppliers required.
Demonstrated proficiency with D-H's Enterprise Resource Planning System (PeopleSoft) will be required within three (3) months of employment.
Understanding of group purchasing organization's functions.
APICS, CMRP or similar purchasing certification preferred.
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