What are the responsibilities and job description for the Accounts Payable Specialist - Dining Services position at Davidson College?
Job Description
Position Summary :
Davidson College Dining Services is seeking an experienced Accounts Payable Specialist to join our team. This 9-month, full-time position plays a vital role in ensuring all payment requests are properly approved, documented, and processed efficiently. The Accounts Payable Specialist manages all accounts payable functions, including processing invoices, cutting checks, reconciling vendor statements, and preparing monthly accruals. This role supports the accounting department and contributes to the accurate and timely preparation of financial statements, while ensuring vendors are paid according to agreed terms to avoid service interruptions and optimize cash flow.
During the academic year, Davidson Dining Services operates seven days a week, providing three meals daily to students, faculty, staff, and guests.
Key Responsibilities :
- Accounts Payable Management :
Process invoices, expense reports, vendor payments, and credit card statements while ensuring accuracy and adherence to college policies.
Establish and maintain relationships with vendors.
Maintain accurate and historical financial records.
Review and audit financial reports to ensure alignment with policies and procedures.
Act as a backup for the Office Manager.
Qualifications :
Associate's degree in accounting or finance preferred.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is required.
Strong organizational skills with keen attention to detail and accuracy.
Ability to quickly learn and adapt to new systems and processes.
Working Conditions
Physical Demands
Environmental Hazards
Lifting Required : twenty-five pounds.
Travel Required : Less than 5%.
Night and Weekend Work Required : Yes
Seasonal Responsibilities : This is a 9-month, 40-hour-per-week position aligned with the academic calendar. Work is varied and may include non-routine tasks at times.
Benefits
Information about how to submit an application can be found at https : / / employment.davidson.edu
About Us
Davidson is a highly selective, nationally ranked, residential, four-year liberal arts college located in Davidson, North Carolina, close to the city of Charlotte. Davidson is strongly committed to achieving excellence and cultural diversity (https : / / www.davidson.edu / about / commitment-diversity-and-inclusion), and welcomes applications from women, members of minority groups, and others who would bring additional dimensions to the college's mission.
At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community. In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.
