What are the responsibilities and job description for the Administrative Assistant position at Deane Retirement Strategies, Inc.?
About Us:
Deane Retirement Strategies is a small Investment Advisory firm in downtown New Orleans dedicated to providing personalized financial services and retirement planning to our clients. We pride ourselves on building strong, long-term relationships and delivering customized solutions that meet our clients' unique needs. We are looking for a motivated and detail-oriented Administrative Assistant to join our team.
Job Summary:
The Administrative Assistant will play a vital role in supporting day-to-day operations, client interactions, and administrative functions. The ideal candidate must have excellent computer, organizational, and communication skills. This role involves a mix of in-office duties and periodic remote work at management’s discretion.
Key Responsibilities:
- Provide general administrative support to the office.
- Interact professionally with clients via phone, email, and in person.
- Answer phone calls, respond to client inquiries, and schedule appointments.
- Manage the copy and supply room, printing and mailing client documents.
- Create, manage, and maintain reports for client presentations.
- Build and maintain basic Excel spreadsheets for data tracking and reporting.
- Maintain and manage a file-scanning database, ensuring that all client and firm records are accurate and up-to-date.
- Assist with client onboarding and ongoing client information changes.
- Perform other office-related tasks as required.
- Open and close the office, ensuring a secure and welcoming environment.
Qualifications:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and general computer skills.
- Ability to learn database management and scanning software.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask and manage time efficiently.
- Must be comfortable interacting with clients and maintaining professionalism.
- Ability to work independently and remotely, as needed.
- Experience in the financial services industry is a plus, but not required.
Education and Experience:
- High School Diploma or equivalent (required); Associate’s or Bachelor’s Degree (preferred).
- 2 years of experience in an administrative or office support role.
Benefits:
- 100% of employee only health insurance premiums paid
- Fully funded Health Savings Account (HSA) for employee only
- 401(k) with employer match
- Paid parking
- Fridays off
- Competitive salary
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their qualifications.
We look forward to hearing from you!