What are the responsibilities and job description for the DETAIL-ORIENTED PARTS ADMINISTRATOR - NO AUTOMOTIVE EXPERIENCE NEEDED position at DeBoer's Auto?
Who We Are
Are you highly organized, detail-driven, and looking for a role where your administrative skills make a real impact? Join a company that's not only a leader in the automotive industry but also recognized as one of NJBIZ's Best Companies to Work for in 2024 and a national AAA Best in Auto Repair award winner for two consecutive years (2023 & 2024). We take pride in our exceptional service and team-oriented culture-now, we're looking for an experienced Parts Administrator to help keep our operations running smoothly!
What You'll Be Doing
This is an administrative role-no automotive knowledge is required! Your focus will be on tracking, receiving, and organizing parts orders, managing returns, and ensuring everything is properly documented to keep our repair shop running efficiently.
- Parts Tracking & Inventory Management
- Monitor and track ordered parts to ensure timely arrival, keeping the team informed of expected delivery dates.
- Receive and verify incoming parts orders, ensuring accuracy against invoices.
- Process returns efficiently and track returned items.
- Keep the inventory system updated and organized for easy access by the team.
- Administrative & Office Support
- Accurately process invoices, purchase orders, and vendor documentation.
- Maintain records in our Shop Management Software.
- Organize and update workflow boards to support smooth shop operations.
- Answer phone calls and assist with administrative tasks as needed.
- Collaboration & Communication
- Work closely with service advisors and technicians to ensure they have the right parts when they need them.
- Maintain communication with vendors regarding order statuses, discrepancies, and returns.
- Provide timely updates on parts arrival times to help service advisors manage repair timelines.
- Contribute to a positive, team-oriented workplace by helping where needed.
Requirements
What We're Looking For
Benefits
Salary : $23 - $32
