What are the responsibilities and job description for the Administrative Assistant position at Dedicated Builders?
About Us:
We are a small but growing, family-owned residential construction company specializing in custom home builds, remodels, and renovations. We pride ourselves on delivering high-quality projects and providing exceptional customer service. As we expand, we are looking to add a dynamic, organized, and detail-oriented Administrative Assistant to our team. This role is key to ensuring our operations run smoothly, providing vital support to our team members, and helping us continue to grow.
Position Overview:
The Administrator Assistant will play a key role in ensuring smooth operations within the company. This role requires strong organizational, communication, and multitasking skills to support various administrative tasks, from coordinating project timelines to handling client inquiries. The successful candidate will be highly organized, detail-oriented, and proactive, helping to streamline business processes and provide effective support to our team and clients. The position offers flexibility with the option to work from home for part of the time, in addition to working in the office. During the training period, in-office work will be required most of the time to ensure a smoother learning experience.
Key Responsibilities:
- Office Administration: Manage office tasks including answering phones, responding to emails, and filing documents.
- Project Support: Assist with scheduling, tracking project timelines, and coordinating materials and subcontractors.
- Customer Interaction: Communicate with clients to provide updates, answer questions, and manage customer service issues as needed.
- Documentation Management: Prepare and maintain contracts, change orders, purchase orders, and other project-related paperwork.
- Financial Tracking: Help maintain project budgets, process invoices, and assist with job cost tracking.
- Compliance & Safety: Ensure that required permits, inspections, and safety documents are up to date and in compliance with local regulations.
- Supplier & Vendor Coordination: Communicate with suppliers and vendors to order materials, track deliveries, and ensure that the necessary materials are on-site when needed.
- General Office Duties: Support the office team with administrative tasks such as data entry, filing, and document management.
- Human Resources Support: Assist with onboarding new employees, managing timesheets and vacation requests.
Qualifications:
- High school diploma or equivalent.
- Previous administrative experience, preferably in construction or similar industry.
- Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and basic office software.
- Ability to learn new software and systems as needed (experience with project management tools and construction software is a plus)
- Strong attention to detail and problem-solving skills.
- A positive, team-oriented attitude with the ability to work independently when needed.
Preferred Skills:
- Knowledge of construction terminology, processes, and project management.
- Familiarity with accounting software or job cost tracking systems.
- Previous experience working in a small business environment.
Benefits:
- Competitive pay based on experience.
- Opportunities for growth within the company.
- Flexible working hours.
- Option to work from home.
- Friendly and collaborative work environment.
How to Apply:
Interested candidates are invited to submit their resume outlining their relevant experience to [breck@dedicatedbuildersut.com] or apply through [really]. Please include "Administrator Application" in the subject line
Job Type: Part-time
Pay: $15.00 - $25.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Flexible schedule
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Logan, UT 84321
Salary : $15 - $25