What are the responsibilities and job description for the Administrative Assistant position at Powder Mountain Resort?
Description
Powder Mountain is a year-round resort and real estate development project nestled throughout 10,000 acres in the Wasatch Mountains of Northern Utah. Recently acquired by Reed Hastings, Co-Founder of Netflix, Powder is committed to staying uncrowded and independent—and we’re revolutionizing the ski industry along the way. Join our mission to spark wonder by creating a unique place that fuses mountain recreation, art, and meaningful connection.
We’re looking for Big-Hearted Champions Who Pick Up the Trash. If you’re a passionate, caring team player who strives for excellence—and always tries to do the right thing, even when no one is watching—you’ll fit right in at Powder.
We Are:
Big Hearted - Passion, Caring & Warm, Joyful, Generous
Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback
Who Pick Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless
Our Commitment to Equality:
Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams.
Appearance Guidelines:
Well-groomed facial hair, tasteful visible tattoos, and minimal facial piercings are acceptable.
Perks of Joining Our Big-Hearted Champions:
- 401K Plan and company match
- Employee Assistance Program
- Seasonal Ski & Summer Passes for self, self & dependents Buddy Vouchers
- UTA Ski Bus Pass and Employee Shuttle Service
- Powder Mountain Retail/Rental Discount and On-Mountain F&B Discounts
- Powder Mountain Snowsports School Discounted Lessons
- Access to Expertvoice.com, Outdoorly.com and partner discounts.
- Powder Mountain on-snow uniform for specific roles.
- Free On-site Gourmet Employee meals
Job Summary
The Administrative Assistant at Powder Mountain provides vital administrative support to the Executive Assistant, who serves the CEO, CFO, COO, and Chief People & Technology Officer. This part-time seasonal position plays a key role in ensuring the efficient functioning of executive-level operations during the busy ski season. The Administrative Assistant will work in a dynamic environment, supporting a variety of tasks that uphold Powder Mountain’s commitment to sparking wonder for all our guests.
Requirements
Administrative Support
- Assist the Executive Assistant in managing calendars, scheduling meetings, and coordinating logistics for executive team activities.
- Prepare, proofread, and distribute correspondence, reports, and other documents as needed.
- Support the preparation and organization of materials for meetings, presentations, and events.
Operational Coordination
- Help organize and maintain filing systems, both physical and digital.
- Process invoices, reimbursements, and other basic financial transactions in collaboration with the Finance Department.
Communication Management
- Serve as a point of contact for internal and external communications, ensuring inquiries are directed appropriately.
- Assist in drafting and formatting emails, memos, and other forms of communication.
- Uphold confidentiality and professionalism in handling sensitive information.
Project Support
- Collaborate with the Executive Assistant on special projects to support the executive leadership team.
- Conduct basic research and data gathering for initiatives led by the executive team.
- Ensure timelines are met and details are meticulously managed.
Qualifications
Skills and Competencies
- Excellent organizational and time management skills, with a strong attention to detail.
- Proficiency in Google Workspace (Docs, Sheets, Calendar, Gemini, Slides).
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and adapt to shifting priorities in a fast-paced environment.
- Professional demeanor with a customer-focused approach to interactions.
Experience and Education
- Previous experience in an administrative or office support role is preferred.
- High school diploma or equivalent; additional education in business administration is a plus.
Working Conditions
- Part-time hours during ski season, with flexibility to work evenings or weekends if required.
- Office-based, with occasional opportunities to interact with guests and team members across Powder Mountain operations.
