What are the responsibilities and job description for the File Clerk in Adult Social Services position at Defender Association of Philadelphia?
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The File Clerk is responsible for maintaining the Defender Association client files and filing system. The Clerk is responsible for the file flow of all the Defender’s client files from initial stage of opening files through closing, storage and/or scanning preparation. This position consistently follows the filing protocols to ensure that the filing system meets the Defender Association records management standards. In addition, this role assists all members of the Unit with clients’ files and cases that includes tasks such as copying, printing documents as directed and delivering documents. This role’s tasks are essential to the Unit’s work to provide the best legal representation for our clients.
What You’ll Do
- Maintain all legal files and filing system
- Manage file room
- Assist team in all documentation needs in legal representation of clients such as printing, filing, scanning and delivering documents
- Update case file database and produce reports
What You’ll Need
- High school diploma (preferred) or GED
- Clerical or administrative experience preferred
- Excellent interpersonal skills
- Proficient in Microsoft Office Suite or similar software
- Ability to learn the Defender’s various databases with 90 day probationary period
- Strong written and verbal communication skills
- Ability to work independently and solve problems
- Excellent organization skills and attention to detail
- Ability to sit for prolonged periods at a desk and working on a computer
- Must be able to lift at least 25 pounds
Benefits & Perks
- Generous and rich benefits plan with many employer paid benefits
- Substantial paid time off (over 35 PTO days)
- We are a PSLF eligible employer
- Paid paternal & maternal leave
- Free Septa Key card
- Retirement savings plan w/employer match
- Meaningful work
- Growth opportunities
Who is the Defender Association?
The Defender Association of Philadelphia is more than just a law firm. We’re the community’s lawyers.The Defender team – more than 500 attorneys, social workers, investigators, administrators, and other staff – make sure that everyone, regardless of income, has access to high-quality defense when facing criminal charges. Our mission-driven, client-centered model focuses on outcomes that support a system that is fundamentally fair and creates safer, stronger communities. Our unique model and approach give our staff with the skills and support they need to get the best outcomes for our clients. Come join our team! For more information, go to Defender Association of Philadelphia and follow us @PhillyDefenders (Twitter, IG, Tiktok) and on LinkedIn.
The Defender Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Defender Association complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
