Pupil Services Administrator

Delaware Area Career Center

Title: Pupil Services Administrator (2025-2026 School Year)

Reports to: Director of Secondary Operations

Work Schedule: 260-Day Full-Time Administrator Contract

Primary Job Function:

• The Delaware Area Career Center Pupil Services Administrator serves as the instructional and operational lead administrator for the assigned pupil services programs/departments/personnel. The DACC Pupil Services Administrator provides a clear vision of learning for all students; ensures a safe, secure, and orderly learning environment; and cultivates strong relationships with partner school districts, parents, students and staff. This job description is a comprehensive list of essential functions. Essential functions are job duties a staff member must be able to perform, with or without reasonable accommodations.

Minimum Qualifications:

• Valid Ohio license or certificate appropriate for the assignment, or ability to obtain
• Five (5) years teaching experience as an Intervention Specialist preferred
• Work experience in administration preferred
• Strong knowledge of the Ohio Operating Standards for the Education of Children with Disabilities

Leadership:

• Responsible for providing leadership to the administrative team and instructional staff on Ohio’s Operating Standards for the Education of Children with Disabilities
• Responsible for providing leadership in directing the delivery and continuous improvement of education programs and pupil services programs to achieve the district’s written, implemented and assessed curricula and mandated proficiencies
• Responsible for providing leadership as an active member of the district’s leadership team
• Responsible for providing leadership to the development and implementation of the district's continuous improvement plan
• Responsible for providing leadership that ensures the continuity of instructional programs
• Responsible for overseeing staff collaboration with partner schools to resolve problems related to the participation of students in appropriate career-technical education programs
• Responsible for ensuring that services are provided in the least restrictive educational environment
• Responsible for encouraging high expectations for staff performance
• Responsible for providing the necessary leadership for the completion of effective and timely staff evaluations
• Responsible for providing leadership in the planning and delivery of staff development programs
• Responsible for providing leadership to the staff through the development of action plans, resolution of problems and maintaining open communication with not only staff but also the community
• Responsible for ensuring the equitable distribution of workloads and extra assignments
• Responsible for supervising and evaluating staff
• Responsible for keeping current with the district’s courses of student, scope and sequence framework and state standards/guideline as the relate to student needs
• Responsible for providing leadership to the staff selection and induction processes
• Responsible for providing leadership in the administration of policies regarding:
• • Age
  • Immunization
  • Attendance
  • Legal residence
  • Guardianship
  • Classification
  • Promotion
  • Retention
  • Testing

Coordination, Support & Communication:

• Responsible for coordinating and supporting the daily operations of the high school
• Responsible for coordinating and supporting the development and implementation of programs and plans to ensure the safety of all students
• Responsible for coordinating and supporting all safety and required drills
• Responsible for communications with staff
• Responsible for communicating with all facilities personnel to maintain a safe educational environment
• Responsible for communicating with parents and home school districts involving student discipline issues
• Responsible for collaborating with partner schools to resolve problems related to the participation of students in appropriate career-technical education programs
• Responsible for supporting the delivery of a continuum of services that include but are not limited to:
• • Enrollment
  • Retention
  • Withdrawal
  • Admissions
  • Student records
  • Testing
  • Supplemental services
  • Intervention
  • Media resources
  • Work-based learning
• Responsible for the serving as a liaison and pupil services information resource for the community, partner schools and career-technical school staff
• Responsible for supporting a full range of educational options, working with student assistance teams and participating in parent conferences
• Responsible for maintaining effective relationships with community service providers. This includes but is not limited to:
• • Law enforcement
  • Health care facilities
  • Child welfare services
• Responsible for supporting procedures to ensure that all medicines are stored and dispensed safely

Data & Assessment:

• Responsible for interpreting census data, student enrollment growth and emerging personnel needs
• Responsible for overseeing testing programs and analyzing the results from those tests
• Responsible for providing staff direction for instructional modifications and interventions as a result of the test analysis in order to enhance student learning and improve test performance
• Responsible for overseeing the timely submission of reports, records and inventories. Maintains district records and data for the maximum period mandated by law and/or Board policy
• Responsible for roster verification as it pertains to value added

Budget:

• Responsible for administering the Board approved budget
• Responsible for identifying and recommending funding opportunities
• Responsible for helping prepare grant and foundation proposals

Professional Responsibilities:

• Responsible for upholding board policies and following administrative procedures
• Responsible for maintaining visibility in the community and promoting a professional image of the school district
• Responsible for developing a strategy to accomplish personal performance objectives within specified timelines
• Responsible for observing established school hours
• Responsible for enforcing applicable Ohio Revised Codes
• Responsible for participating in professional growth opportunities.
• Responsible for accepting personal responsibility for decisions and conduct.
• Responsible for striving to develop rapport and serve as a positive role model for others
• Responsible for keeping current with advances in technology and how it relates to specific job responsibilities
• Responsible for respecting personal privacy and maintaining confidentiality.
• Responsible for watching for student behavior that may include a problem and reporting those concerns to the appropriate administrator. This includes but is not limited to:
• • Profanity
  • Excessive teasing
  • Bullying
  • Distress
• Responsible for wearing appropriate work attire and maintaining a neat appearance

Ensuring Student Safety:

• Employees shall be expected to exercise reasonable care with respect to the safety of students and student property. Employees shall discharge their duties and responsibilities to students and property according to the applicable Laws, State guidelines and Board policies.

Knowledge, Skills & Abilities:

• Knowledge of policies and practices of DACC with regard to truancy and discipline
• Knowledge of federal, state, and local policies related to student discipline
• Knowledge of FERPA, IDEA and HIPPA
• Knowledge about special education and career-technical education systems.
• Knowledge about Ohio Department of Education’s Career-Technical and Adult Education Systems
• Knowledge of child development, instructional strategies and practices applicable to assignment
• Knowledge of existing and emerging education and instructional technologies and software
• Knowledge of research-based instructional strategies and models for improving instructional practices
• Knowledge of all DACC adopted software
• Knowledge of English grammar, spelling and punctuation
• Skilled at effective verbal and written communication
• Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Skilled in collaboration and decision-making, seeking consensus whenever possible
• Skilled in conflict resolution
• Skilled at developing rapport and interacting effectively with students and staff
• Ability to work with students to provide feedback, maintain an orderly atmosphere, and foster a safe and healthy school environment
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint)
• Ability to handle behavioral and emotionally charged situations in a calm and effective manner
• Ability to demonstrate sound judgment and emotional stability
• Ability to maintain confidentiality
• Ability to assist students with various physical and intellectual needs
• Ability to maintain accurate records and write reports and logs
• Ability to “think outside the box”
• Ability to analyze situations accurately and adopt an effective course of action
• Ability to interpret, apply and explain rules, regulations, policies and procedures
• Ability to promote positive staff morale
• Ability to organize multiple tasks and conflicting time constraints
• Ability to engage in self-evaluation with regards to leadership, performance and professional growth
• Ability to establish and maintain cooperative working relationships with others

Working Conditions

• The district offers equal employment opportunity without regard to race, color, national origin, ancestry, citizenship status, religion, sex (including sexual orientation and gender identity), economic status, age, disability or military status.
• Working Conditions – While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able to push, pull, lift and carry over 25 pounds on occasion. Generally acceptable working environment with limited exposure to unpleasant conditions. Exposure to such conditions may make the working environment unpleasant or cause discomfort occasionally but has minor impact on personal safety and/or mental well-being. Safety is essential to job performance. All employees are required to comply with workplace health/safety regulations and district policies when duties entail any of the following situations:
• • Encounters with aggressive, angry, rude or unpleasant individuals
  • Exposure to air-borne particulates, chemicals, combustible materials, electrical hazards, loud noises, moving mechanical parts, odors, slippery/uneven surfaces, etc.
  • Exposure to blood-borne pathogens or contagious diseases.
  • Exposure to severe weather conditions or temperature extremes.
  • Movements that require balancing, bending, climbing, crouching, kneeling, or reaching.
  • Operating or riding in a vehicle. Working in or near vehicular traffic.
  • Performing tasks that require complex sequencing, dexterity, strength, stamina, etc.
  • Traveling to meetings and work assignments.
  • Working at heights, in confined spaces, or under diminished/variable lighting.
• Drug and Alcohol-Free Environment – The district maintains a drug and alcohol-free work environment to prevent the adverse impact of substance abuse on employee performance and protect the rights of co-workers and the public.
• Flexible Work Environments - are important to many individuals. Remote work opportunities may exist for this position when it is appropriate and feasible.
• Driving Requirement – This job description may require driving. Any employee who chooses or is asked to drive a DACC vehicle for work related community business must receive written annual authorization to do so.

The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Delaware Area Career Center Board of Education is an equal opportunity employer offering employment without regard to race, color, national origin, ancestry, citizenship status, religion, sex (including sexual orientation and gender identity), economic status, age, disability or military status. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.