What are the responsibilities and job description for the Administrative Assistant (TCA) position at Delaware County Intermediate Unit?
The job of Administrative Assistant was established for the purpose/s of providing a variety of secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.
Essential Functions Include, But Are Not Limited To
Essential Functions Include, But Are Not Limited To
- Compiles data (e.g. work orders, budget reports, specialized reports, personnel and attendance records, etc.) for the purpose of preparing reports or processing requests.
- Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
- Maintains a variety of databases (e.g. EFinancePlus, calendars, schedules, Courseware registration, etc.) for the purpose of ensuring accuracy.
- Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Performs specialized tasks (e.g. light bookkeeping, recording attendance, data management, Act48/Courseware, etc.) for the purpose of completing department assignments.
- Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
- Processes a variety of documents and materials (e.g. time sheets, purchase orders, requisitions, travel reimbursements, mail, phone calls, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
- Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.
- Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
- High school diploma or equivalent
- Job related experience required
- Proficient computer skills
- Good organizational and interpersonal skills
- Ability to handle multiple projects and follow through to completion
- Excellent communication skills both oral and written
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