Human Resources Coordinator

Job Overview: 

The Human Resources Clerk plays a vital role in supporting the HR department by handling a range of administrative and clerical tasks. This role involves payroll processing, LOA management, bill reconciliation, recruitment support, onboarding, and maintaining HR documentation and procedures. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. 

Key Responsibilities: 

1. Leave of Absence (LOA) Management: 

• Track and manage LOA requests and documentation. 

• Communicate with employees regarding their LOA status and requirements. 

• Follow up on LOA-related inquiries and ensure compliance with company policies and legal requirements. 

2. Recruitment Support: 

• Manage job postings on various platforms and company websites. 

• Assist with the recruitment process, including scheduling interviews and coordinating with candidates. 

• Conduct pre-onboarding activities, including background checks and reference verification. 

3. Onboarding and Orientation: 

• Coordinate new hire onboarding process and orientation sessions. 

• Prepare and distribute onboarding materials and welcome packets. 

• Conduct new hire orientation and ensure all required paperwork is completed. 

4. Payroll 

• Paycom experience a PLUS. 

• Process payroll, including data entries, updates, and generating reports. 

• Ensure accurate and timely payroll processing for all employees. 

• Address payroll-related inquiries and discrepancies. 

5. Standard Operating Procedures (SOPs): 

• Create, update, and maintain HR-related SOPs. 

• Ensure SOPs are accessible and communicated to relevant stakeholders. 

6. SharePoint Management: 

• Organize and manage the HR SharePoint site. 

• Ensure all HR documents and resources are up-to-date and easily accessible. 

• Assist with SharePoint troubleshooting and user support. 

7.  Bill Reconciliation: 

• Serve as back up and support to: Reconcile monthly bills for UNUM, Legal Shield, Colonial, UNION Dues, and Health & Welfare (H&W) benefits. 

• Ensure accuracy and timely payment of all bills. 

• Maintain detailed records of all transactions and communications. 

Qualifications: 

• High school diploma or equivalent; associate or bachelor's degree in human resources or related field preferred. 

• Previous experience in an HR administrative role is a plus. 

• PAYCOM experience is a plus. 

• Strong organizational and multitasking skills. 

• Excellent verbal and written communication skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint. 

• Attention to detail and ability to handle sensitive and confidential information. 

• Knowledge of HR policies and procedures is an asset. 

Working Conditions: 

• Standard office environment. 

• May require occasional lifting of office supplies and materials. 

• Ability to work extended hours as needed. 

Salary : $23 - $25