Human Resource Assistant

Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

Supervisory Responsibilities:

· None

Duties/Responsibilities:

· Maintains accurate and up-to-date human resource files, records, and documentation.

· Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

· Maintains the integrity and confidentiality of human resource files and records.

· Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.

· Provides clerical support to the HR department.

· May assist with payroll functions including processing, answering employee questions, working with supervisors to fix and process errors, auditing meal breaks and overtime, and distributing checks.

· Acts as a liaison between the organization and external benefits providers and vendors, which may include workers compensation, health, disability, and 401K plan providers.

· Conducts or assists with new hire orientation which includes electronic onboarding and assigning proper training.

· Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

· Assists with safety meetings and keeps up with OSHA requirements.

· Performs other duties as assigned.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Fluent in Spanish.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· Excellent organizational skills and attention to detail.

· Proficient with Microsoft Office Suite or related software.

· Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Education and Experience:

· Associate’s degree in related field required.

· Prior related office experience preferred.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.